A prominent organisation in the renewable space is seeking a highly skilled part-time Executive Assistant to provide high-level administrative, diary, and coordination support to the Chief Operating Officer (COO). This position is pivotal in ensuring executive efficiency, with the potential to extend support to the broader C-Suite as the scope of work evolves. This is a hybrid working role requiring a Gauteng-based professional to allow for in-office requirements, starting with training on-site, offering initial part-time hours with the potential for expansion. Hours: Monday, Wednesday and Friday 09h00-11h00. Initially, starting on 6 hours per week potentially working up towards 30 hours per week if required.
Executive Diary and Calendar Management: Administer the COO’s schedule by prioritising and rescheduling appointments to optimise time management.
Conflict Resolution: Proactively identify and resolve scheduling overlaps at least two weeks in advance to minimise disruptions.
Strategic Time Blocking: Ensure the diary balances meetings with dedicated focus time and adequate preparation periods.
Meeting Coordination: Organise virtual and in-person sessions, including room bookings, catering, and equipment logistics.
Stakeholder Engagement: Liaise with internal and external stakeholders to confirm objectives, attendees, and meeting requirements.
Travel and Logistics: Manage end-to-end travel arrangements (flights, accommodation, and transport) for the COO and the broader executive team.
Onboarding Support: Coordinate short-term accommodation and travel profiles for new joiners and visiting guests in line with company policy.
Administrative Excellence: Provide ad-hoc support for executive tasks while maintaining the highest levels of confidentiality and professional discretion.
Collaboration: Work closely with the Business Support Manager to ensure seamless handovers and alignment with organisational standards.
Requirements
- National Senior Certificate is essential.
- 5–8 years of experience as an Executive Assistant, Virtual Assistant, or in a senior administrative capacity.
- Proven track record of supporting C-Suite or senior leadership teams.
- Demonstrated expertise in managing intricate executive calendars.
- Experience organising multi-leg travel itineraries.
- Ideally based in Gauteng or near Pretoria to facilitate hybrid needs.
- A relevant tertiary qualification in Business Administration or Office Management.
- Prior experience in a fast-paced corporate environment.
- Microsoft Outlook (Advanced)
- Microsoft Teams
- Microsoft Office Suite (Word, Excel, PowerPoint)
Benefits
- Virtual/remote work structure with a hybrid component. (Preference for candidates in Gauteng or Pretoria).
- Opportunity for the scope of work and hours to increase over time.
Work directly with top-tier executive leadership.
Skills Required
- National Senior Certificate
- 5-8 years of experience as an Executive Assistant, Virtual Assistant, or in a senior administrative capacity
- Experience supporting C-suite or senior leadership teams
- Expertise managing intricate executive calendars
- Experience organizing multi-leg travel itineraries
- Based in Gauteng or near Pretoria to facilitate hybrid work
- Relevant tertiary qualification in Business Administration or Office Management
- Experience in a fast-paced corporate environment
- Advanced Microsoft Outlook skills
- Microsoft Teams skills
- Microsoft Office Suite skills, including Word, Excel, and PowerPoint
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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