The Role
Support HR team with end-to-end onboarding, pre-employment screening, benefits administration, I-9/E-Verify processing, HRIS data maintenance (UKG/Lever/DocuSign), personnel file management, reporting, LMS data entry, communications, and process improvement. Provide administrative People Services support and assist offboarding and audit preparation.
Summary Generated by Built In
What We Offer:
Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.
Position Description:
We are looking for a Human Resources Support Specialist to join our Human Resources Team to improve infrastructure in our Taylor office. The candidate must have a high school diploma and two to three years of related experience. The candidate must also be self-motivated, work well with others, and have excellent writing, organizational, and communication skills. A flexible hybrid-remote work schedule is available after 90 days of employment.
Typical responsibilities include:
- Manage the end-to-end onboarding process, including start date coordination, first-day logistics, and alignment with hiring managers and People Services
- Initiate and monitor pre-employment requirements (background checks, drug screenings, etc.), ensuring compliance and timely completion
- Coordinate with internal teams to ensure new hires are fully prepared for day one
Process onboarding documentation through HR systems (UKG, Lever, DocuSign, and related platforms) - Support benefits administration and general People Services transactions
Support offboarding activities, ensuring accurate system updates and completion of required documentation - Maintain accurate employee data in HR systems, including job, compensation, and work location information
- Perform I-9 verification and support E-Verify processing in compliance with DHS regulations
- Maintain electronic personnel files and ensure proper document management
- Provide administrative support across People Services, including data entry, reporting, and audit preparation
- Coordinate and distribute People Services communications and documentation
- Maintain and update position descriptions, templates, and standardized materials
- Update documentation to reflect changes in processes, policies, and systems
- Organize and maintain shared resources, files, and reference materials
- Contribute to special projects and process improvement initiatives
- Support Learning Management System (LMS) data entry and maintenance
- Promote and maintain a safe working environment
Education:
- High school diploma
- Bachelor's degree in human resource management or a related field is preferred
Skills/Experience:
- Two to three years of relevant experience
- Basic knowledge of O365 (Word, Excel, Teams, etc.)
- Experience with HRIS software (UKG Pro) preferred
About Wade Trim:
Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.
Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.
To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.
Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.
If you are looking for a challenging and rewarding career in a friendly environment, please submit your resume by visiting the Careers section of our website at http://www.wadetrim.com/careers.
Wade Trim does not accept unsolicited resumes, candidate profiles, or CVs from third-party recruiters or employment agencies. Any submission made without a valid, signed agreement and an approved engagement request from Wade Trim’s People Services Team will be considered the property of Wade Trim. Wade Trim reserves the right to pursue and hire any candidate submitted through unsolicited means without any financial obligation to the recruiter or agency. A valid agreement can only be signed by the Director of People Services. Resumes or candidate profiles submitted at the request of a Wade Trim employee who is not authorized by the People Services team do not constitute a valid engagement. Recruiters and agencies must have a current, written agreement authorized by the Director of People Services to be considered an approved vendor.
Wade Trim is an Affirmative Action/Equal Opportunity Employer.
Skills Required
- High school diploma
- Bachelor's degree in human resource management or related field
- Two to three years of relevant experience
- Basic knowledge of Microsoft Office 365 (Word, Excel, Teams)
- Experience with HRIS software (UKG Pro)
- Familiarity with HR systems for onboarding (UKG, Lever, DocuSign)
- Ability to perform I-9 verification and support E-Verify processing in compliance with DHS regulations
- Strong written, organizational, and communication skills; self-motivated and team-oriented
- Experience with data entry, reporting, audit preparation, and maintaining electronic personnel files
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Wade Trim is a century-old consulting engineering and planning firm that provides infrastructure solutions to municipal and private clients. Their core disciplines include civil engineering, planning, surveying, landscape architecture, and environmental science. They are known for a collaborative, practice-led approach to solving complex infrastructure challenges, with a focus on innovation, sustainability, and delivering customized solutions that maximize the value of their clients' infrastructure investments.
