Human Resources Specialist

Hiring and Onboarding

• Coordination with Recruiting on all hiring activities
• Support of onboarding and new hire orientations

Employment lifecycle administration

• COLA salary change administration
• Transfers and promotion change administration
• Merit salary change administration

Leaves of absence

• Program support of employee leaves of absence
• Leave file administration

Workers’ compensation

• Program support of employee workers’ compensation claims
• Workers’ compensation file administration

Employment terminations

• Employment termination administration
• EDD administration

Data management and integrity

• HRIS administration and troubleshooting
• Data entry and administration
• Employee status and data authorization and notification
• Employee personnel file administration
• Reporting and auditing as requested

Employee program administration

• Compliance program administration
• Language certification administration

Benefit program administration

• Broker relations administration
• Carrier and third-party administrator administration
• Employee enrollment administration
• Open Enrollment administration

Employee support and response

• Ticket system administration and response

HR operations

• Employment verifications
• Supply administration
• Mail administration
• Support for Employee Services as requested
• Floor Warden duties
• Provides program and project support as requested

Essential Functions in Program Areas

• Ongoing administrative work associated with data maintenance and compliance deadlines. Includes maintenance of HR/Benefits/Workforce data in human resources information system (HRIS), creating and distributing programmed reports from the database such as staff rosters, onboarding lists, compliance completion, and employee data changes and authorizations.
• Creating and maintaining personnel records electronically and physically.
• Administering employee position status changes including circulating updated job descriptions, personnel action forms, and staff change notifications, updating the HRIS; participating in employee termination processing and all associated processing.
• Administering immunization compliance, the Department of Motor Vehicle (DMV) pull program, and the language translation certifications.
• Ongoing administrative and program operational work for employee leave of absences and workers’ compensation claims including communication with vendors, managers, and employees.
• Participating in compilation of time sensitive reports and audit preparation as requested.
• Completing employment verifications for current and past employees; assistance responding to legal documents requests.
• Administering and assisting with benefit program administration.
• Participating with the Recruiting Coordinator and the Human Resources Staff on new hire orientation and specific employee trainings.
• Ordering office and personnel supplies and materials.
• Monitoring, distributing, and responding to HR tickets and emails, ensuring all inquires and requests are distributed in a timely manner to the correct individual(s).
• Processing and distributing incoming department mail.
• Participating as back-up for all programs and teammates.
• Providing confidential administrative, operational, and project support to the HR team.

SKILLS, ABILITIES, KNOWLEDGE, COMPETENCIES

• Ability to handle data and conversations ethically, legally, and confidentially.
• Approaches work with integrity at all times.
• Is comfortable and timely in owning and reporting mistakes and is proactive in suggesting solutions and corrections.
• Exhibits a genuine interest in and understands the importance of human resources functions and programs.
• Proficient in Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint.
• Comfortable with Microsoft 365 platform and OneDrive and is willing to explore best practices for team share filing and communication.
• Familiarity with human resources information systems (HRIS).
• Comfortable working with third party administrators and vendors.

EDUCATION AND EXPERIENCE

• Bachelor’s degree highly preferred, commensurate work experience acceptable.
• Professional in Human Resources (PHR) or Society of Human Resources Professional Certified Professional (SHRM-CP) certification preferred.
• A minimum of one year in a fast-paced, diverse assignment, confidential administrative and/or program analyst position requiring complex communications and interactions. Eligible work includes certain positions in human resources, as an executive administrator, and some legal assistant positions.
• More than one year of direct HR experience with and strong knowledge of HR processes and best practices preferred.