The Human Resources Specialist plays an integral role in supporting the day-to-day operations and administration of Human Resources programs and services across the organization. This position partners closely with HR leadership, managers, and employees to support key HR functions, including onboarding, employee lifecycle administration, employee records management, HRIS data integrity, reporting, and compliance activities. The role applies foundational HR Generalist knowledge to support the consistent administration of HR policies, procedures, and processes while assisting with employee inquiries and routine HR matters. The Human Resources Specialist also contributes to process improvements, maintains accurate and confidential employee information, supports audits and regulatory requirements, and assists with the coordination and implementation of departmental initiatives. Success in this position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while delivering responsive and effective HR support.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Maintains HR/Benefits data in human resources information system (HRIS), creates and distributes reports from the database including organizational charts and staff rosters.
- Creates and maintains personnel files.
- Processes personnel action change forms and distribute as needed.
- Creates, distributes, collects, tracks, and files signed job change letters and job descriptions for staff changes.
- Processes and distributes incoming department mail – both e-mail and US mail.
- Oversees immunization compliance.
- Administers Department of Motor Vehicle (DMV) pull program.
- Provides time sensitive audit preparation support.
- Completes employment verifications.
- Orders office supplies for the HR team.
- Processes onboarding paperwork, inputs new hire data in HRIS, and creates badges.
- Back up to conduct bi-weekly new hire orientations
- Back up to submit workers’ compensation claims
- Provides confidential administrative, operational, and project support to the HR team.
QUALIFICATIONS
- Excellent organizational and time management skills with a proven ability to consistently meet deadlines.
- Proactive, self-starter with the ability to take initiative and seek solutions independently.
- Very detail oriented; highly organized and resourceful with excellent written and verbal communication skills.
- Comfortable with multi-tasking and changing priorities.
- Proficient in Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint.
- Familiarity with human resources information systems (HRIS).
- Ability to handle data confidentiality.
EDUCATION AND EXPERIENCE
- Bachelor’s degree required or commensurate work experience.
- A minimum of one year of HR experience, and strong knowledge of HR processes and best practices.
- Professional in Human Resources (PHR) or Society of Human resources Professional -Certified Professional (SHRM-CP) certification preferred.
Skills Required
- Bachelor’s degree or commensurate work experience
- At least one year of HR experience
- Strong knowledge of HR processes and best practices
- Excellent organizational and time management skills
- Ability to meet deadlines and manage multiple priorities
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Familiarity with human resources information systems
- Ability to handle confidential data
- Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP) certification
What We Do
Donor Network West is a federally designated nonprofit, 501(c)3, organ procurement and tissue recovery organization (OPO) with headquarters in Northern California and Northern Nevada. Established in 1987, we serve more than 13 million people and connect a donor’s gift to those in need in 45 counties in Northern California and Northern Nevada. Organ, eye, and tissue donation offers the hope to heal. The generous decisions of donors and their families allow us to recover and allocate organs and tissues for transplantation and research. We are able to carry out our mission of saving and healing lives thanks to our partnership with 175 hospitals, doctors, nurses, more than 500 funeral homes and 44 coroners and medical examiners. Donor Network West is proud to be a Donate Life organization and an accredited member of the American Association of Tissue Banks (AATB) and the United Network for Organ Sharing (UNOS). We are additionally members of Donate Life California and Donate Life Nevada. Join our mission: https://www.donornetworkwest.org/careers/
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