Human Resources Specialist

POSITION SUMMARY

Responsible for providing support to the Human Resources Manager in functional areas of a human resources department, which may include but not limited to recruitment, onboarding/orientation, personnel records maintenance, payroll, benefits administration, etc.

ESSENTIAL FUNCTIONS

• Provide administrative support through recruitment process.
• Coordinate drug screenings and background checks for employees.
• Perform onboarding, orientation, and new hire processing. 
• Maintain personnel files, including medical files, I-9s, and confidential files and appropriate retention and destruction guidelines. 
• Assist in the administration of benefit plans (medical, dental, life, disability insurance) and retirement plan (401k) to ensure compliance with all laws and company policies.
• Inputs new employee information, terminations, and employee changes into HRIS and Benefits system. 
• Coordinates and organizes open enrollment communications and election process. 
• Assists in the administration of Cobra, Short Term Disability leave and Family Medical Leave to ensure compliance and consistency with all government regulations.
• Assist in reporting, maintaining and monitoring workers compensation case files; follow up on open claims.
• Assist in compiling and preparing reports and documents pertaining to personnel activities. 
• Track, maintain, and monitor HR data and provide necessary reports as needed.
• Assist in the implementation of company policies throughout the organization.
• Support internal and external HR-related inquiries or requests.
• Serve as a liaison between brokers, and retirement and payroll vendors.
• Assist in HR Audits for proper compliance and accuracy.
• Carry out other HR related administrative duties as assigned by management.

SKILLS & ATTRIBUTES

• Ability to maintain confidentiality and discretion. 
• Microsoft Word, Excel and Outlook required.
• Highly motivated, engaged, results oriented and committed individual who has an interest and background in Human Resources. 
• A strong sense of urgency and the ability to prioritize and meet deadlines.
• Ability to establish a high level of trust and credibility in the organization; confidentiality and discretion are essential. 
• Must have the capability to effectively multi-task. 
• Exude a high level of professionalism and positive attitude.
• Understanding of principles and practices of applicable state and federal employment laws preferred.

• Capacity for listening, dealing with confrontation, and overcoming objections.
• Excellent verbal and written communication skills.
• Works with the team; contributes to positive team environment; welcomes feedback.
• Approaches others in a tactful manner; Reacts well under pressure; Accepts and adapts to frequent change.
• Works with integrity and ethically; supports organization’s culture, goals, and values.
• May perform light office duties including but not limited to filing, making copies, and scanning.

EDUCATION / EXPERIENCE

Associate’s Degree preferred; Three to five years’ Human Resources experience and/or training and development; or equivalent combination of education and experience.  Experience with HRIS management systems.

PHYSICAL REQUIREMENTS

Must occasionally lift and/or move up to 10 pounds

Regularly required to sit, talk, or listen.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

NOTE:  This job description is not intended to be all-inclusive.