Office Administrative Assistant

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

OFFICE ADMINISTRATIVE ASSISTANT

Job Summary

The Office Administrative Assistant will assist the HR Department and Senior Management teams in the day-to-day operations, which will include greeting all internal and external customers, answering multi-phone lines, maintaining employee records, ordering supplies, assisting with payroll processing, and partner on speciality projects at the corporate office.

Compensation: $23.00
Benefits: Medical, Dental, Vision, Vacation and Sick, 401K
Schedule: In office Monday to Friday from 8:00 am to 5:00 pm

General Accountabilities

• Sorts and distributes incoming mail items to appropriate department personnel.
• Greets Clients and Personnel as they enter the office.
• Ensures confidentiality and controls access to sensitive information.
• Keeps track of office inventory and places orders for supplies as necessary.
• Sorts and ships payroll.
• Creates and ships gift baskets for new home sales.
• Manages and distributes corporate calendar.
• Assisting in planning/organizing company events.
• Audits incomplete or pending E-I9s.
• Assisting with employees missing punches.
• Assists employees with all internal ADP related inquiries or requests.
• Manages safety meeting tracking.
• Maintains historical human resource records; keeping past and current records.
• Produces and submits relevant HR reports as needed.
• Manages a multi-line phone and transfers calls to appropriate personnel and/or takes detailed written messages when necessary.
• Filing employee documents into ADP.
• Responds to inquiries regarding policies, procedures, and programs.
• Tracking birthdays and anniversaries for the company.
• Maintains company directory and other organizational charts.
• Assisting new hires with trainings.
• Processes and tracks labor law posters to ensure accuracy and compliance.
• Assists HR Manager with projects.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Notary Public preferred
• Experience in a fast-paced environment
• Must have a valid Driver’s License and clean driving record.
• Proficient with MS Office Suite

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