The Role
Manages recruitment, hiring, onboarding, payroll, benefits, performance evaluations, employee records, leave administration, compliance, audits, and HR process improvements. Coordinates background checks and child-safety screening, advises leadership on benefits and regulatory requirements, supports budgeting and grant compliance, and serves as a resource for employees and hiring managers.
Summary Generated by Built In
Responsibilities
- Recruitment and Hiring
- Manages recruitment, hiring, and onboarding as key components of a successful Human Resources program.
- Coordinates applicant vetting process with a priority on child safety practices; and ensuring that all candidates interacting with CASA have a positive experience.
- Improves organization’s capacity to attract and retain excellent candidates, especially emphasizing child safety, benefits and culture.
- Trains hiring managers around hiring and onboarding standards and use of the applicant tracking system.
- Arranges interviews by identifying interview participants, coordinating schedules, and ensuring all participants have the resources needed for a successful interview.
- Efficient and effective use of budget related to recruiting, hiring and onboarding.
- Understands child safety practices, insuring applicants are screened appropriately and trained in abuse prevention. Prioritizes child safety in all aspects of human resources and operations.
- Consistent with organization’s objectives and budget, together with broad management team, establishes recruiting and hiring goals regarding timelines, throughput and end goals.
- Builds applicant recruitment and referral sources by researching and contacting possible recruitment resources such as community services, colleges, employment agencies, media, and internet sites. As needed, provides organizational information, makes presentations and maintains rapport.
- Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
- Researches, recommends and executes systems and process improvements related to applicant tracking, benefits management, payroll and associated HR functions.
- Coordinates and conducts required background checks (in compliance with CASA’s policies as well as with Texas and National CASA standards) of potential candidates.
- Ensures smooth transition from application and interviewing to onboarding, including working with hiring managers on timing of on-boarding and orientation schedule.
- Maintains accuracy and security of employee records, including ensuring background checks and required insurance documentation are current for all staff.
- Conducts new employee administrative orientation, including introduction to CASA and review of benefits materials.
2. Payroll and Performance
- Ensures timely and accurate payroll through external payroll provider and ensures accurate and timely reporting in compliance with any and all requirements.
- Ensures accuracy and compliance with the retirement plan as administered by CASA.
- Administers annual performance evaluation process, including working with supervisors to develop year-round culture of feedback.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
3. Benefits Management
- Champions CASA’s benefits program as a key piece of staff recruitment and engagement, reflective of CASA’s culture and operational values.
- Identifies benefit options by understanding employee requirements, studying programs; obtaining advice from consultants; and soliciting bids as appropriate to meet procurement standards and steward organizational investment.
- Supports leadership’s decision-making by analyzing benefit options and modeling future costs.
- Communicates benefits and related information to staff, including ongoing training; and counseling employees on benefits options and resources.
- Monitors the benefits operational budgets; scheduling expenditures; analyzing variances; initiating corrective actions.
- Maintains effective communication with employee benefits broker.
- Conducts orientation sessions for new staff, briefing new employees on their various benefits, responding to inquiries, providing benefit plan materials and information, and seeing that all plan information documents are completed.
- Maintains benefit records by developing recordkeeping systems; initiating new-hire benefits; recording changes.
- Prepares and distributes individual plan information memos and brochures as plans are revised; and serves as principal liaison with carrier representatives on claims, premium rate changes and exploring additional coverages.
- Reconciles benefits accounts by preparing billing statements.
- Prepares special reports as needed by internal and external stakeholders by collecting, analyzing, and summarizing information and trends.
- Administers the organization's leave program consisting of annual, sick and other leave categories by maintaining accurate leave records and balances for each employee, responding to inquiries and interpreting policy.
- Ensures the legal aspects of FMLA are followed for employees
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
4. Other Duties
- Ensures compliance with federal, state, and local legal requirements by studying existing and new legislation; advising management on needed actions. Includes compliance with requirements for workers compensation, payroll taxes, retirement plan compliance, PCORI, and unemployment benefits.
- Together with the Director of Human Resources and Operations, maintain compliance with grant and contract requirements as well as annual audit requirements.
- As requested, assists in preparation for annual independent audit and/or periodic monitoring visits by grantors.
- As requested, assist with preparation of organization’s budget.
- Other duties as assigned.
Qualifications
- Bachelor’s degree and/or 4 years of directly related experience.
- Advanced computer skills and high degree of proficiency in Microsoft Suite products.
- Excellent communication skills, both oral and written.
- Demonstrated ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a fast-paced environment.
- Demonstrated ability to exercise good judgment and discretion; strong ethical character capable of handling confidential and financial information.
- Commitment to CASA’s mission, vision, values and operating principles.
- Ability to work collaboratively, flexibly and positively with other CASA of Travis County staff members, board members and volunteers.
Preferred Qualifications
- Strong human resource skills and ability to perform a wide range of duties.
- SHRM or HRCI certification.
- Demonstrated experience with human resources and payroll.
- Knowledge of nonprofit grants management.
Skills Required
- Bachelor's degree and/or four years of directly related experience
- Advanced computer skills and high proficiency in Microsoft Suite products
- Excellent oral and written communication skills
- Ability to manage multiple projects with attention to detail and accuracy while meeting deadlines
- Good judgment, discretion, strong ethical character, and ability to handle confidential and financial information
- Commitment to CASA's mission, vision, values, and operating principles
- Ability to work collaboratively, flexibly, and positively with staff, board members, and volunteers
- Strong human resources skills and ability to perform a wide range of duties
- SHRM or HRCI certification
- Demonstrated experience with human resources and payroll
- Knowledge of nonprofit grants management
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The Company
What We Do
CASA of Travis County is a nonprofit child-advocacy organization serving children in Travis County who have experienced abuse or neglect. It recruits, trains, and supports community volunteers who serve as court-appointed advocates, helping ensure children’s safety, well-being, and best interests are represented in court, school, and community settings. Its mission emphasizes quality advocacy, safe homes, family connections, and promising futures for children.
