Human Resources - HR Operation, Associate

This is a key role in Human Resource function at Deutsche Bank Korea. The primary responsibility is to support Korea HR Operations including payroll, Compensation & Benefit, HCM data management, analytics and reporting, to ensure adherence to the internal policies and relevant legal and regulatory frameworks, and to support the delivery of people strategies and priorities through the operations’ activities in close partnership with HR Business Partners and Advisors. This role is responsible for the full spectrum of payroll processes, benefits administration, payroll-related accounts balance reconciliation, and various employment-related taxes and tax reporting.

What we will offer you: 

A healthy, engaged and well-supported workforce is better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That’s why we are committed to providing an environment with your development and wellbeing at its center.

You can expect:

• Corporate Group Insurance – premium borne by company
• Medical Checkup – cost borne by company (annual/ biannual basis subject to the employee’s preference)
• Remote working arrangement called “Future of Work”
• EAP – free and confidential counseling, online work-life resources

Key Responsibilities/Requirements:

Payroll Management:

• Ensure stable day-to-day operations including the payroll processes, payroll reports and analytics, reconciliations etc.
• Collect, validate, and consolidate monthly payroll data such as attendance (leaves, sick days, Leave of absence (LOA), fixed/variable pay items, and severance pay ensuring compliance with legal requirements.
• Collaborate with external payroll vendors to ensure accurate payroll processing, tax calculations, etc.
• Ensure payroll accounting, including the posting of monthly payroll journals, compensation accruals and other payroll related accounting entries, review, and reconcile payroll accounts
• Maintain and drive key relationships with vendors including vendor governance and payment, and meeting performance standards in relation to agreed Service Level Agreements to maintain the operational accuracy, efficiency, and service quality.
• Prepare for the payments on various HR/Staff related expenses

Compensation and Benefits support:

• Support management of employee benefits programs (health, welfare, insurance, retirement, and etc) in compliance with local law and global firm policy. 
• Responsible for statutory insurances and taxes enrolment, termination, monthly filing, and reconciliation and statutory deductions.
• Process the corporate pension plans with regards to the enrolment and termination, and the regular payment of contributions to the plan administrator/custodian.
• Support benefit packages, visa and other related activities for the international transfers and expatriates
• Year-end compensation process - Supports local HR/HRBPs and businesses providing relevant documents and supporting data verification when needed.

• Ensure stable day-to-day operations including the payroll processes, payroll reports and analytics, reconciliations etc.
• Collect, validate, and consolidate monthly payroll data such as attendance (leaves, sick days, Leave of absence (LOA), fixed/variable pay items, and severance pay ensuring compliance with legal requirements.
• Collaborate with external payroll vendors to ensure accurate payroll processing, tax calculations, etc.
• Ensure payroll accounting, including the posting of monthly payroll journals, compensation accruals and other payroll related accounting entries, review, and reconcile payroll accounts
• Maintain and drive key relationships with vendors including vendor governance and payment, and meeting performance standards in relation to agreed Service Level Agreements to maintain the operational accuracy, efficiency, and service quality.
• Prepare for the payments on various HR/Staff related expenses.

Regulatory matters support:

• Support governance requirements (internal and regulatory) including tracking regulatory changes and driving internal policy / process changes.
• Responsible for all regulatory and internal management reporting including regular and ad hoc regulatory requests and enquiries, regulatory surveys, and disclosures.
• Support internal and external audits related to HR Operations and Payroll.

Other HR operations:

• As BCP coordinator, develop and maintain the Business Contingency Plan and manage HR’s business continuity management strategy and activities
• Manages the effective delivery of the onshore activities including employees’ life-cycle requests/ letters, archiving of documents and other local processes
• Ensure the maintenance of the inventory of HR internal policies/ key operating documents.

Skills/Knowledge/Experience:

• Min 4 years’ experience in a similar role, in a multinational organization
• Working knowledge on Korea labour as well as financial laws and regulations.
• Working knowledge of Workday or other HR systems preferred.
• Advanced MS Excel proficiency, intermediate level for other MS applications
• Sensitivity to accuracy, timeliness and completeness of transactions, and a strong risk awareness mindset
• Strong analytical skills and a self-starter mindset
• Handle data with a strong respect to data, strong integrity and confidentiality
• Able to anticipate needs; demonstrate initiative and pro-activeness
• Able to work on own initiative without supervision
• Able to follow process specifications across multiple types of transactions
• Able to communicate professionally and effectively at all levels.
• Comfortable working in a complex and matrixed organization.
• A strong team player and strong follow-through and ownership over closure of issues
• Strong oral and written communication skills both in English and Korean.

How we’ll support you: 

• Flexible working to assist you balance your personal priorities
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs
• Training and development to help you excel in your career

About us and our teams:

Deutsche Bank is the leading German bank with strong European roots and a global network. click here  to see what we do.

Deutsche Bank & Diversity

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.