Human Resources (HR) Assistant

The Human Resources (HR) Assistant provides administrative support to the Human Resources department and assists with daily HR operations. This role is well-suited for someone who is detail-oriented, discreet, customer-service focused, and eager to learn HR processes while maintaining accuracy and confidentiality.  This position is 100% in office, based out of Salt Lake City, UT.  Typical hours are an 8 hour shift between 8am and 5pm, Monday through Friday.

• Maintain strict confidentiality related to recruiting, employee records, training, and HR matters.
• Manage the HR inbox and phone line as a primary responsibility, responding to direct HR inquiries from employees and routing questions to the appropriate HR contact as needed.
• Enter and maintain employee information in the HR system, including new hires, updates, and terminations.
• Maintain personnel records in compliance with company policies and legal requirements, including personnel, I-9, EEO, and medical files.
• Assist with recruitment and hiring activities, including onboarding documentation, interview coordination, and new hire file preparation.
• Complete employment verification forms, background check support, and related administrative follow-up.
• Manage the drug testing program for new hires and field employees.
• Assist with benefits administration, employee inquiries, and routing employee questions to the appropriate HR contact when needed.
• Record and maintain employee data such as contact information, attendance, employment status, and other HR records.
• Coordinate with internal teams and external vendors to support HR programs and employee services.
• Support office management needs, including ordering and maintaining office supplies, monitoring common area organization, and coordinating with vendors for office services, equipment, or maintenance needs.
• Assist with scheduling meetings and supporting general office communication as needed.
• Provide general administrative support to the HR department and office leadership, including filing, scanning, data entry, document preparation, and other clerical tasks.
• Perform other HR and administrative support duties as assigned.

• Strong attention to detail and accuracy.
• Ability to handle sensitive information with discretion and professionalism.
• Professional, courteous communication skills and ability to provide a positive employee experience.
• Ability to multitask, prioritize competing requests, and meet deadlines in a busy office environment.
• Reliable attendance, punctuality, and strong work ethic.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Prior HR, customer service, or administrative office experience preferred but not required.
• Willingness to learn HR systems, policies, office procedures, and company processes.

• Familiarity with HRIS systems, employee files, onboarding documentation, or basic HR administrative processes.