Human Resources Generalist (Maternity Replacement)

We are looking for a Human Resources Generalist with experience managing full-cycle recruitment, employee relations, health & safety coordination, and HR administration in fast-paced operational environments. Skilled in talent acquisition for both specialized (drivers) and warehouse roles, with a strong focus on helping with retention, and ensuring compliance with company policies and employment standards.
 

Core Responsibilities

Talent Acquisition – Drivers & other Roles

· Manage full-cycle recruitment for drivers and internal employees across multiple departments (warehouse, CSR, billing, operations)

· Develop and post job advertisements across job boards, recruitment platforms, and new sourcing channels

· Conduct proactive headhunting and online candidate sourcing using job boards and internal databases

· Participate in job fairs, open houses, recruitment events, and industry networking activities (Montreal & Toronto)

· Promote company brand, culture, and benefits to attract qualified candidates

· Collaborate with operations and department managers to identify staffing needs and ensure strong job fit

· Maintain and update candidate database, ensuring accurate tracking and timely follow-ups

· Screen agency candidates to ensure alignment with company standards and hiring criteria

· Support driver retention initiatives through engagement and follow-up strategies

· Build and maintain strong internal and external recruitment networks and referral pipelines

Onboarding & HR Support

· Provide orientation and onboarding sessions for new hires, ensuring understanding of company policies and procedures

· Partner with managers to support staffing needs and workforce planning

· Review HR materials regularly to ensure accuracy, compliance, and alignment with departmental objectives

· Prepare employment-related documentation including offer letters and disciplinary correspondence

· Maintain accurate HR records for audit, compliance, and historical reference

· Support managers in addressing employee relations and disciplinary matters professionally and consistently

· Conduct employee surveys (new hires, active employees, and terminations) to identify trends and support continuous improvement initiatives

HR Administration & Compliance

· Maintain and update employee files, HR databases, and internal tracking systems

· Process employee status changes such as new hires, terminations, promotions, transfers, and salary adjustments

· Ensure accuracy of payroll-related documentation and coordinate with payroll for updates and corrections

· Support benefits administration, including enrollments, changes, and employee inquiries

· Prepare HR reports and summaries for management (headcount, turnover, recruitment metrics, etc.)

· Ensure compliance with employment standards, internal policies, and organizational procedures

· Assist in audits and internal HR reviews by organizing required documentation and records

· Draft HR correspondence, memos, and official communications

· Support training coordination and maintain training records and certifications tracking

· Monitor probation periods and ensure timely follow-up with managers on evaluations

Health & Safety

· Chair and oversee Health & Safety Committees for multiple locations (Etobicoke & Brampton)

· Coordinate safety committee members and activities

· Administer workplace injury and WSIB claims, ensuring proper documentation and follow-up

Skills & Abilities:

· Recruitment experience;

· Communication;

· Teamwork;

· Organization and Time management;

· Initiative;

· Able to work with confidential information;
 

Work Environment:

The person assigned to these functions must be recognized for their versatility, adaptability and ability to work as a team. You will be required to perform the job according to established procedures and follow directions or instructions, while managing priorities. The achievement of objectives or expected results will be ensured by your ability to perform your tasks with precision, accuracy and speed.
XTL is an equal opportunity employer that embraces diversity in the workplace and equivalently considers applications from qualified women, men, visible minorities, aboriginal people and persons with disabilities. We welcome applications from all interested individuals
**We thank all candidates for their application however please note that only qualified candidates will be contacted and considered for potential employment**
 

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