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Position Summary:
Provide a high level of confidential administrative and technical support to the Office of Labour and Employee Relations (Human Resources) in accordance with University policies and procedures.
This includes the coordination of a variety of activities, including assisting with University committees; coordinating human resources tasks; scheduling, maintaining and preserving the University’s, records and information;. Provide information to employees concerning University policies and procedures.
Reporting to the Director of Labour and Employee Relations, the incumbent ensures that the administrative and technical support of the unit meets or exceeds established quality standards. The incumbent will coordinate, implement and maintain a wide range of confidential and time sensitive administrative tasks in support of the administrative processes of the unit in accordance with University policies and procedures. Perform a variety of duties related to the coordination of human resources tasks, related to labour relations and records management. Provide information related to policies and procedures.
Major duties and responsibilities:
- Coordinate the administrative human resources functions for the Office of Labour and Employee Relations.
- Respond to general questions concerning human resources policies and procedures and the application of collective agreements.
- Assist with the preparation of human resources related requests. Gather relevant documentation for supervisor and labour advisors.
- Follow-up on grievances, letter of agreements, and other documentation.
- Assist in the preparation of reports and files for arbitration cases.
- Assist in the collective agreement redaction, translation, formatting and documentation.
- Monitor or Maintain unions’ liberations requests.
- Coordinate employee records, forms, documentation, etc.
- Schedule meetings, prepare agenda, take minutes and follow up on action required.
- Organize supervisor’s agenda according to priorities.
- Coordinate the organization of meetings, training workshops, conferences and seminars.
- Liaise with internal units and external organizations, including government officials.
- Assess and resolve administrative problems. When appropriate, inform supervisor.
- Update Labour & Employee Relations Website
- May assist in opening files and updating the grievance database accordingly.
- May perform first level assessment for specific cases by contacting faculties/units for background information pertaining to grievances and disputes.
- Perform other related duties as required.
Other Qualifying Skills And/Or Abilities:
- Demonstrated organizational and time management skills and ability to multi-task.
- Strong ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.
- Demonstrated customer service skills and ability to provide a wide range of information and advice to internal and external clients.
- Strong analytic and attention to detail.
- Experience in coordinating meetings and schedules.
- Demonstrated ability to provide support for various administrative activities.
- Proven professionalism and discretion at all times and in dealing with confidential information.
- Excellent computer skills, including MS office applications.
- Written and spoken French and English.
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance)
- Defined contribution pension plan (with employer contribution up to 10%)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-HRMEX - Human Resources Generalist - Para-Professional (MUNACA excluded)Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- DEP and 5 years related experience
- Written and spoken French and English (bilingual)
- Excellent computer skills, including MS Office applications
- Demonstrated organizational and time management skills; ability to multi-task and meet deadlines
- Demonstrated customer service skills and ability to provide information and advice to clients
- Strong analytical skills and attention to detail
- Experience coordinating meetings, schedules, and taking minutes
- Proven professionalism, discretion, and ability to handle confidential information
- Experience with records management and updating databases (e.g., grievance database)
- Authorized to work in Canada and willing to work in the province of Quebec
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
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