Human Resources Coordinator

POSITION SUMMARY

The Human Resources Generalist supports the daily operations of the Human Resources Department by assisting with recruitment, onboarding, employee records management, benefits administration, payroll support, training coordination, employee engagement, and regulatory compliance activities.

This position serves as a primary point of contact for employees regarding routine human resources matters and works closely with the Human Resources Director to ensure consistent application of policies, maintenance of personnel records, and compliance with all applicable employment regulations.

In a long-term care environment, the Human Resources Generalist plays a key role in supporting staffing stability, workforce compliance, employee satisfaction, and quality resident care through effective personnel administration and employee support services.

• Assist with recruitment activities, including job postings, applicant tracking, interview scheduling, and candidate communications
• Coordinate pre-employment requirements including:
  • Criminal background checks
  • Drug screenings
  • Reference checks
  • Employment eligibility verification (I-9)
  • License and certification verification
  • Nurse Aide Registry checks
  • Abuse/Neglect Registry reviews, where applicable
• Prepare offer letters and onboarding documentation
• Conduct new employee orientation and onboarding activities
• Maintain onboarding checklists and ensure completion of required employment documentation
• Assist department managers with hiring-related administrative processes

• Maintain accurate and confidential employee personnel files
• Manage employee status changes, including transfers, promotions, wage adjustments, and separations
• Ensure proper filing and retention of required HR documentation
• Maintain licensure, certification, and training records
• Assist employees with HR forms, policies, and routine employment questions
• Prepare reports and maintain HR-related databases and tracking systems

• Assist with payroll processing and review employee timekeeping records for accuracy
• Track PTO balances, attendance records, and leave requests
• Process benefit enrollments, changes, and terminations
• Assist employees with benefit-related questions and resources
• Maintain employee demographic and payroll information within HRIS and payroll systems

• Serve as a resource for employees regarding policies, procedures, and workplace concerns
• Escalate complex employee relations issues to the Human Resources Director
• Assist with employee recognition programs and engagement initiatives
• Coordinate employee events, celebrations, and appreciation activities
• Conduct exit interviews and assist with employee separation processes
• Promote positive employee relations and a culture of teamwork and respect

• Assist in maintaining compliance with:
  • Federal employment laws
  • Kansas labor laws
  • OSHA requirements
  • FMLA, ADA, and EEO regulations
  • HIPAA confidentiality requirements
  • CMS workforce-related requirements
  • Long-term care survey documentation standards
• Monitor mandatory training requirements and notify managers of upcoming expirations
• Coordinate annual education and in-service training documentation
• Assist with personnel file audits and compliance reviews
• Support state surveys, audits, and requests for employee documentation

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of human resources principles and employment practices
• Understanding of healthcare or long-term care workforce requirements preferred
• Strong organizational and time-management skills
• Ability to maintain confidentiality and exercise sound judgment
• Strong interpersonal, customer service, and communication skills
• Ability to prioritize multiple tasks in a fast-paced healthcare environment
• Proficiency with Microsoft Office, HRIS, payroll, and applicant tracking systems
• Ability to work collaboratively with employees, managers, residents, families, and regulatory agencies

EDUCATION AND EXPERIENCE

• Healthcare or long-term care Human Resources experience preferred
• Experience with payroll processing and HRIS systems preferred