Human Resources Coordinator

Job Summary:

The Human Resources Coordinator aids with or facilitates all human resources processes at Northlake Christian School. This role is responsible for recruiting coordination, onboarding, employee records, HRIS administration, benefits administration, and other employment processes. Working under the professional supervision of the Director of Human Resources, the Coordinator ensures that HR processes are completed accurately, timely, and consistently while recognizing matters that require escalation to the Director.

Personal Requirements: 

The ideal candidate has a professed and demonstrated relationship with Jesus Christ, and participates regularly in their local church. Applicants must agree with Northlake Christian School’s Mission, Statement of Faith, and Declaration of Moral Standards.

Key Responsibilities:

• Administer day-to-day health, welfare, and retirement benefit processes, including eligibility, enrollments, qualifying life events, terminations, COBRA, open enrollment, employee communication, and routine benefit questions.
• Coordinate recruiting, hiring, and onboarding activities, including job postings, applicant communication, interview scheduling, background screenings, Forms I-9, new-hire documentation, and recruiting support for the Early Learning Center, substitutes, seasonal positions, and other areas as needed.
• Maintain accurate employee files and HRIS records, including new hires, position and status information, approved compensation changes, transfers, terminations, work permits, credentials, required training, leave information, and other employment documentation.
• Ensure HRIS is updated for correct holiday and paid closure information based on school calendars.
• Coordinate routine employee lifecycle processes, including annual employment contracts, employment verifications, required disclosures, Public Service Loan Forgiveness documentation, and employee offboarding.
• Support leave administration by providing standard documentation, maintaining records, tracking approved leave, and communicating authorized payroll-impacting information while referring complex leave and accommodation matters to the Director of Human Resources.
• Serve as the primary on-site HR resource for employees and supervisors, responding to routine questions and promptly escalating employee relations, accommodation, compliance, performance, wage-and-hour, or other sensitive matters.
• Support compliance reporting, audits, employee training, performance-management processes, benefit and retirement audits, and other Human Resources programs.
• Monitor timekeeping compliance, including salary non-exempt timekeeping and overtime practices; follow up regarding missing or incomplete records and refer potential wage-and-hour concerns to the HR Director.
• Maintain approved stipend and supplemental-compensation documentation and validate employment-related information associated with department payment requests such as bus driving, substitute work, tutoring, and other additional earnings.
• Prepare and maintain the payroll input/change report for each payroll period, including new hires, terminations, approved compensation or status changes, supplemental earnings, stipends, benefit changes requiring payroll action, leave-related pay information, final pay, and other authorized payroll inputs.
• Provide the Business Office with timely, accurate, and appropriately authorized payroll information and supporting documentation and assist in resolving discrepancies between HR source records and payroll records.
• Administer HR-related transactions within the HRIS that may affect payroll, including authorized employee information and benefit elections. Communicate manual payroll adjustments to the Business Office when payroll processing action is required.
• Maintain HR forms, workflows, correspondence, reports, calendars, and standard operating procedures and provide administrative support for investigations and other HR projects.
• Represent Northlake Christian School in a professional and Christ-centered manner in all employee, candidate, vendor, and school interactions.
• Perform other Human Resources-related duties consistent with the responsibilities of the position.
• Performs other duties as assigned. 

Qualifications:

• Associate's degree or equivalent combination of education and relevant experience required; bachelor's degree preferred.
• Two or more years of human resources, benefits, recruiting, payroll, or related administrative experience preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills and commitment to responsive employee service.
• Ability to exercise appropriate judgment regarding when matters should be referred to the Director of Human Resources.
• Proficiency with HR information systems and Microsoft Office or comparable applications.
• Ability to handle sensitive employee information with a high degree of confidentiality and professionalism.
• Demonstrated alignment with and commitment to the Christian mission, beliefs, and standards of the School.

Preferred Skills:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience within education, early childhood, nonprofit, or a faith-based organization.
• Experience with high-volume recruiting and onboarding.
• Experience administering employee benefits and HR information systems.
• SHRM-CP, PHR, or interest in pursuing a professional HR credential.

Physical Requirements:

Additional Requirements:

• Must clear the Louisiana Child Care Criminal Background Check

Northlake Christian School (NCS) is an equal opportunity employer. Employment decisions are made without regard to race, color, gender, national and ethnic origin, age, disability, or veteran status; however, as a nonprofit religious organization, NCS reserves the right to carefully and fully explore the religious values, faith, and convictions (including personal conduct) of applicants and employees in order to employ and continue the employment of those individuals who support, advance, and live in a manner consistent with the mission statement and biblical principles.

* DISCLAIMER: This is not an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, the Head of School reserves the right to revise the job or to require that other or different tasks be performed as assigned.