IMPORTANT: This is a night shift position, with working hours from 6:00 PM to 3:00 AM. Please apply only if you are willing to work on a shift basis.
Main Objectives
Perform day-to-day HR and office administration, including employee engagement, HR documentation, training coordination, office supplies, pantry and facilities management, vendor coordination, shuttle services, and employee welfare activities.
Responsibilities
Human Resources:
Employee Engagement
Coordinate employee engagement activities, surveys, events, meetings and related communications.
Maintain engagement records and follow up on employee feedback.
Policy & Employee Relations
Support the implementation and communication of HR policies and procedures.
Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.
HR Documentation
Maintain employee records and HR documentation through e-filing.
Coordinate HR documentation and proper record keeping in partnership with Recruiters.
Learning & Development (L&D)
Coordinate training activities, including scheduling, logistics, attendance, documentation and training records.
Support training reports and follow-up activities.
Administrative & Office Management:
Manage front desk and telephone calls in accordance with proper telephone etiquette.
Monitor office stationery, pantry and toiletries supply and arrange replenishment.
Coordinate van shuttle services and employee transportation arrangements.
Source vendor quotations and conduct price comparisons to support cost savings.
Process administrative purchase orders and verify invoices.
Minimum Diploma in Business Studies, Management, Human Resources or a relevant discipline.
At least 1 years of relevant HR or administrative experience in a corporate environment.
Proficient in MS Office, including Excel, Word, PowerPoint and Outlook/calendar management.
Strong organizational, time management and multitasking skills, with good attention to detail.
Good communication and interpersonal skills, with the ability to work independently.
Willing to learn, take initiative and support various HR and administrative activities.
Skills Required
- Minimum Diploma in Business Studies, Management, Human Resources, or a relevant discipline
- At least 1 year of relevant HR or administrative experience in a corporate environment
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook/calendar management
- Strong organizational, time management, multitasking, and attention-to-detail skills
- Good communication and interpersonal skills, with ability to work independently
- Willingness to learn, take initiative, and support various HR and administrative activities
- Willingness to work the night shift from 6:00 PM to 3:00 AM
Hapag-Lloyd Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Hapag-Lloyd and has not been reviewed or approved by Hapag-Lloyd.
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Fair & Transparent Compensation — Compensation in corporate, finance, and specialized technical roles is often viewed as competitive for the shipping industry and paired with solid overall benefits. Pay in these areas is described as fair relative to role expectations.
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Strong & Reliable Incentives — Annual or performance-based bonuses are a meaningful part of total compensation and can be strong in profitable years, boosting overall satisfaction. Bonus structures are common and contribute to total rewards.
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Retirement Support — Retirement benefits, including 401(k) plans in some regions, are regarded as solid components of the package. These offerings often sit alongside strong health coverage and paid leave.
Hapag-Lloyd Insights
What We Do
With a fleet of 280 modern container ships and a total transport capacity of 2.1 million TEU, Hapag-Lloyd is one of the world’s leading liner shipping companies. In the Liner Shipping segment, the Company has around 13,700 employees and 400 offices in 140 countries. Hapag-Lloyd has a container capacity of 3.1 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 114 liner services worldwide ensure fast and reliable connections between more than 600 ports on all the continents. In the Terminal & Infrastructure segment, Hapag-Lloyd has equity stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. Around 2,900 employees are assigned to the Terminal & Infrastructure segment and provide complementary logistics services at selected locations in addition to the terminal activities.
