HR Administration Specialist

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Job Description:

You as a HR Administration Specialist will be a key member of the Australia HR team, providing high-quality operational HR support across the employee lifecycle while partnering with leaders and employees to deliver an excellent employee experience. The role encompasses HR coordination, business partnering, and continuous improvement responsibilities, while maintaining accuracy, efficiency, and compliance with company policies and Australian employment legislation.

• Coordinate HR administration activities across the full employee lifecycle, ensuring a seamless employee experience.
• Prepare and manage employment contracts, contract variations, and HR documentation.
• Support onboarding, offboarding, and probation review processes while maintaining compliance standards.
• Maintain accurate employee records and confidential personnel information within the HRIS.
• Conduct HR data audits, resolve discrepancies, and ensure data integrity across systems.
• Produce HR reports and provide workforce data insights to support business decision-making.
• Administer employee engagement platforms, surveys, recognition, wellbeing, and employee experience initiatives.
• Ensure compliance with Australian employment legislation, company policies, and internal audit requirements.
• Drive continuous improvement by identifying process enhancements, maintaining HR documentation, and promoting a culture of safety and Zero Harm.

Your Background

• Tertiary qualification in Human Resources or a related discipline.
• 2 to 3 years’ experience in HR administration or coordination.
• Demonstrated experience providing HR administrative support across the employee lifecycle.
• Experience using Human Resource Information Systems (HRIS).
• Strong Microsoft Office skills, particularly Excel.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple competing priorities.
• High level of discretion and professionalism when handling confidential information.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.