Human Resources Coordinator

Join IOTA’s teams for a long-term assignment with a major international energy player, supporting a strategic Exploration & Production offshore project based in Baku, Azerbaijan.

You will provide hands-on operational support to the HR & Administration team, contributing to the coordination of personnel, recruitment processes, mobilization and demobilization follow-up, HR documentation, workforce tracking and administrative activities. This role offers the opportunity to work in a structured, multicultural and international project environment, ensuring HR processes are delivered accurately, efficiently and in compliance with company policies and local labour regulations.

Your main responsibilities will include:

• Coordinate and track in-country and out-of-country personnel
• Support mobilization and demobilization processes, ensuring complete and accurate documentation
• Coordinate recruitment activities, including sourcing support, interview scheduling, onboarding preparation and candidate pipeline tracking
• Liaise with hiring managers and recruitment agencies to follow up staffing actions
• Support the implementation and logistics of HR campaigns, including communication, tracking and follow-up
• Manage and update HR documentation, templates, tools and administrative records
• Maintain and update the HR database and administration orders, including leave, termination and appointment records
• Prepare manpower tracking files, workforce statistics, POB reports and HR data reports
• Support appraisal processes, including initiation, tracking and consolidation of inputs
• Organize business trips, including BTO, visas, logistics, approvals and documentation
• Follow up administrative activities such as missions, expense sheets and timesheets
• Maintain training records and support HR reporting activities
• Ensure HR administrative processes are implemented in line with company policies and Azerbaijan local labour regulations
• Provide operational HR support to Project Management, including data, documents and follow-ups

• Bachelor’s degree or higher, ideally with training or certification in Human Resources
• Minimum 5 years of proven experience in HR management or HR coordination
• Previous experience in an international, multicultural or project-based environment
• Strong knowledge of HR administration, recruitment coordination, workforce tracking and reporting
• Ability to work independently, show initiative and follow objectives defined by management
• Strong communication and interpersonal skills
• Excellent organization, accuracy and analytical skills
• Service-minded approach, strong sense of responsibility and good understanding of the HR environment
• Very good computer skills, including MS Office Package
• Experience with Electronic Data Management Systems is an advantage
• Ability to work effectively within a team and interact with multiple stakeholders
• Fluent English and Azerbaijani are mandatory

• Sector: Energy / Oil & Gas / Exploration & Production
• Project: Strategic offshore gas and condensate development project in the Caspian Sea
• Assignment type: Long-term mission
• Environment: International, multicultural and project-driven
• Reporting line: HR & Administration Lead
• Start date: ASAP