Human Resources Coordinator/Payroll Specialist

Job Title: Human Resources Coordinator/Payroll Specialist

Department: Human Resources

Reports To: Director of Human Resources

FLSA Status: Exempt

This is an onsite role based out of Downtown Miami, FL.

SUMMARY:

The Human Resources Coordinator/Payroll Specialist plays a key role in delivering core HR services, including payroll administration, employee support, and recruitment. This position is responsible for assisting team members, applicants, and vendors while managing critical functions such as pre-employment screening, onboarding, payroll processing, and candidate recruitment. The role also focuses on attracting and securing high-quality talent to meet current staffing needs and contribute to the company’s ongoing success.

RESPONSIBILITIES:

• Maintain employee records in the HRIS system, ensuring accuracy and confidentiality.
• Responsible for the onboarding and offboarding process, including preparing offer letters, orientation, and exit interviews.
• Manage promotion processes within the HRIS system, including generating promotion letters and related documentation
• Support benefit enrollments and changes; assist with open enrollment periods.
• Ensure HR policies and procedures are followed and updated as needed.
• Coordinate employee engagement initiatives and training logistics.
• Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local regulations.
• Maintain payroll records, including timesheets, wage adjustments, benefits, and tax information.
• Respond to employee inquiries regarding pay, deductions, and payroll policies.
• Create and reconcile payroll reports and year-end W-2 processing and audits.
• Assist with the full-cycle recruitment process including job postings, resume screening, interviewing, and candidate communication to identify and recruit talent that contributes to both team excellence and company growth.
• Build and maintain a strong talent pipeline/network to support current and future workforce needs.
• Organize, plan, and participate in career fairs and recruitment events to connect with potential candidates and promote the company brand.
• Responsible for event planning, and projects and/or special projects.
• Participate in open enrollment.
• Assist in employee relations investigations.
• Practice sound discretion and escalate matters to management as necessary.
• Process invoices for accounts payables.
• Support the Director of Human Resources as needed with special projects.
• Perform other duties as assigned to support and align daily work toward Company and HR goals.

QUALIFICATIONS:

• Bachelor’s degree or three (3) years of work experience in an HR role.
• Minimum two (2) years experience using ADP.
• Two (2) years of hotel experience preferred.
• Demonstrated proficiency using MS Word, PowerPoint, and Excel required.
• Excellent verbal and written communication skills required.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

EDUCATION:

• High school graduate or equivalent to (GED), some college preferred

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods sitting at a desk and working on a computer; must be able to lift up to 15 pounds at times.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job is primarily performed in an office environment with a moderate noise level. While performing the duties of this job, the employee is required to frequently inspect inside and outside areas of the property location and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

We are an EEO Company that provides a competitive salary and comprehensive benefits package to all full-time regular Employees.

The above job description describes the primary duties and qualifications for this position. The company reserves the right to modify, add, or remove duties as necessary.

The candidate for this position is an at-will employee and subject to termination with or without cause or notice.