Human Resources Coordinator and Recruiter

The Westin Carlsbad Resort & Spa, Hotel Solea, and The Cassara Carlsbad Tapestry Collection by Hilton is currently seeking a dynamic Human Resources Coordinator (Bilingual English/Spanish) with proven success in organizational skills, attention to detail, and strong interpersonal skills.

POSITION PURPOSE:

Responsible for assisting in Human Resources duties including but not limited to; administrative duties, maintaining records, preparing and auditing files, compliance, verbal and written Spanish translation, and assisting with talent acquisition and new hire onboarding.

ESSENTIAL FUNCTIONS:

• Lead Human Resources department with New Hire Onboardings
• Assist during New Hire Orientations (work with catering to create and review BEO)
• Document and escalate management or employee concerns to HR Manager/HR Director
• Create/File/Maintain Personnel Files
• Collect, maintain, and audit departments for records and procedural compliance. (Example: Food Handlers, TIPS certification, etc.)
• Complete I-9s for employees/maintain document status (Example: tracking document expirations and renewals, etc.)
• Performs customer service functions by answering employee requests and questions.
• Make photocopies; mail, scan and email documents; and perform other clerical functions.
• Provide translation assistance, when needed English/Spanish (Written/Verbal).
• Perform exceptional communication skills throughout all functions of the job i.e. department managers, and fellow associates.
• Assist with Worker’s Comp claims (contacting associates, working with leaders to complete forms, submitting forms to Corporate Risk Management)
• Submits and tracks all HR trainings attendance in HR tracking system.
• Assists with employee of the month (Shining Star) Recognition program by updating PT, send out E-vites and emails to associates and leadership and working with catering and the BEO.
• Manage and distribute monthly newsletters for property announcements.
• Assist with special HR projects as needed i.e. Holiday party, employee engagement survey, employee events, etc. (keep track of inventory for HR Swag and Merch)
• Assisting with basic payroll tasks (Running missing punch reports on a weekly basis; tracking to referral bonuses; sorting and distributing payroll checks on pay day)
• Assist with any other tasks assigned.

Talent Acquisition Support:

• Prepare job postings and job line announcements as needed to inform internal and external candidates of available positions.
• Screen applicants for departments and assist in setting up interviews, when requested.
• Assist in employment lifecycle activities, extending offer letters, tracking status of applicants, attending recruiting events (on-site and off-site)
• Inputting new hire paperwork data on HRIS system
• conducting 30-day Check-in program with all new hires)

Other:

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.  In addition, attendance at all scheduled training sessions and meetings is required.

Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel’s facilities.  Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Enforce hotel safety standards.
• Enforce company policies/standards.
• Assist in coordinating annual open enrollment activities, when needed.
• Willingness to assist in operations during peak times.
• Additional scope of alternate tasks may be assigned by HRD.
• Maintains confidentiality and the highest integrity in all aspects of the job.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.  
• Requires good communication skills, both verbal and written.
• Must possess basic computer skills (Microsoft Suite – Outlook, Excel, Power Point, etc.)
• Ability to prepare and analyze data figures and transcriptions prepared on and generated by computer.
• Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, workers’ compensation, wage and hour issues, and labor relations, including, but not limited to the following statutes and their comparable state and local laws (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, ERISA, and NLRA. – Highly Desired.

Physical Demands

• Most work tasks are performed indoors.  Temperature is moderate and controlled by hotel environmental systems.
• Must be able to sit at a desk for up to 8 hours per day.  Walking and standing are occasionally required.  Length of time of these tasks may vary from day to day and task to task.
• Must be able to lift up to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.  

QUALIFICATION STANDARDS

• Bilingual: English/Spanish - Required
• One to two years’ experience in Human Resources related positions preferred. 
• Prior hotel experience preferred.

Education

• High school or equivalent education required. 
• Bachelor’s Degree preferred. 

Grooming

All employees must maintain a neat, clean and well-groomed appearance per Westin/Solea Carlsbad’s standards.

Attendance:      

Regular attendance in conformance with the standards, which may be established by Westin/Solea Carlsbad Resort & Spa from time to time, is essential to the successful performance of this position.  Employees with irregular attendance / tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with Westin/Solea Carlsbad Resort & Spa rules and regulations will be subject to disciplinary action, up to and including termination of employment.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Ownership:

This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P., the owner and the employer of all associates working at Westin/Solea Carlsbad Resort & Spa.  Marriott International is not the owner or operator of Westin/Solea Carlsbad Resort & Spa.  Marriott International is not the direct or indirect employer or joint employer of any associates working at Westin/Solea Carlsbad Resort & Spa. Marriott International does not control, govern or regulate any aspect of recruitment or employment at Westin/Solea Carlsbad Resort & Spa.  Marriott International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Marriott International be liable for the data collection, use and privacy practices of the Westin/Solea Carlsbad Resort & Spa’s