The Role
Supports employees throughout their employment journey by maintaining HR records in Paycom, processing personnel changes, validating onboarding and benefits, administering orientations, reconciling invoices, conducting audits, providing employee support, and assisting with HR programs, events, and special projects.
Summary Generated by Built In
Are you passionate about helping people and creating exceptional employee experiences? Do you take pride in accuracy, organization, and finding ways to make processes run more efficiently? If this sounds like you, we'd love to hear from you. We invite you to learn more about our Human Resources Associate role and apply to join our team.
As a Human Resources Associate, you will play a key role in supporting employees throughout their employment journey by maintaining employee records, administering benefits, assisting with onboarding, conducting audits, and supporting HR programs and initiatives. We are seeking a detail-oriented and customer-focused professional who is committed to delivering exceptional service and supporting the success of our employees and organization.
Key Responsibilities
Essential Functions:
- Maintain accurate and up-to-date employee records within Human Resources Management System (Paycom), ensuring personnel files, documentation, and employment data are complete and up to date
- Validate onboarding for Core and Temp Workers and hire into HR Management System
- Process Personnel Action Forms (PAFs) for rehires, terminations, and other employee updates
- Review, reconcile, and process invoices related to HR
- Administer and facilitate new hire orientation
- Provide administrative support including generating reports, uploading documentation, and maintaining employee records
- Validate employee benefit enrollments, investigate and reconcile benefit discrepancies, and partner with carriers and internal stakeholders to ensure accurate coverage and billing
- Serve as a point of contact for employees, managers, and external partners by delivering exceptional customer service through in-person, phone, and email interactions
- Performs audits of various HR functions and recommends corrective action
- Assists with research and/or special projects
Secondary Functions:
- Coordinate employee events
- Process mail
- Order office supplies
Job Qualifications
Education:
- High School diploma or equivalent
Experience:
- Data entry in software system
- 1-2 years of clerical/administrative experience
Preferred Experience:
- 1-2 years of clerical/administrative experience in Human Resources department
Skills and Qualifications:
- Intermediate computer skills: Microsoft Word, Excel, PowerPoint
- Exceptional verbal and written communication skills
- Excellent organization and time management skills
- Problem solving
Preferred Skills and Qualifications:
- Computer: Microsoft Outlook, Microsoft SharePoint, HR Management System (HRMS)
- Bi-lingual English/Spanish, verbal and written
- Presentation skills
- Initiative
- Professionalism
- Maintain confidentiality
- Dependable
- Adaptable
Physical Requirements:
- Ability to sit for long periods of time
Benefits
- Medical, Dental, Vision, and Life Insurance
- Flexible Spending Accounts (Medical and Dependent Care)
- 401(k) Plan with Company Match
- Generous Paid Time Off
- 10.5 Paid Holidays
- Career Development Opportunities
About
At Group O, it’s our employees who we value most. That’s why we provide a supportive environment where employees are given every opportunity to excel. Group O offers a wide variety of careers with room for professional growth and advancement, and we are always looking for motivated individuals to join our team. At Group O, our employees’ health and well-being is equally as important as the work they perform. We back up that philosophy by providing a competitive benefits package that supports now and for their future.In 1974, Bob Ontiveros saw an opportunity to live the American dream and build a company for himself and his family. 50 years later, the packaging company he originally founded out of the back of his station wagon - Group O is ranked by the United States Hispanic Chamber of Commerce as one of the top five Latino-owned businesses in the country. Group O has gained prestige for helping Fortune 500 companies like Samsung, Michelin, Caterpillar, and PepsiCo turn their most complex business challenges into centers of profitability and efficiency. Headquartered in Milan, IL, Group O employs over 1,200 employees.
Skills Required
- High school diploma or equivalent
- Data entry experience in a software system
- 1-2 years of clerical or administrative experience
- Intermediate Microsoft Word, Excel, and PowerPoint skills
- Exceptional verbal and written communication skills
- Excellent organization and time management skills
- Problem-solving skills
- 1-2 years of clerical or administrative experience in an HR department
- Microsoft Outlook, Microsoft SharePoint, and HRMS experience
- Bilingual English and Spanish verbal and written skills
- Presentation skills
- Ability to maintain confidentiality
- Ability to sit for long periods of time
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The Company
What We Do
Group O is an end-to-end business process outsourcing provider specializing in innovative, technologically driven marketing, supply chain, and packaging solutions. The Marketing Division specializes in loyalty and reward program management utilizing O-vations™ Loyalty and Reward platform, Omni-channel customer care and sales centers, as well as program analytics and supportive creative services. The Supply Chain division is committed to giving clients a competitive edge through comprehensive solutions. Services include kitting and sub-assembly, forward and reverse logistics, device management, spend management and order and inventory management solutions. The Packaging Division is dedicated to keeping client packaging operations running efficiently by procuring and distributing packaging materials, maintaining equipment, and optimizing packaging materials utilizing Smart Audit™ Analysis. Headquartered in Milan, IL, Group O is one of the largest Hispanic-owned companies in the United States with more than 1,200 employees. To learn more, visit www.GroupO.com.
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