Human Resources Assistant

Job Title: Human Resources Assistant   

Job Summary:  

Reporting to the Human Resources Manager, the HR Assistant provides overall support services for the Human Resource department.  

Responsibility:  

• Serve as a bridge between employees and the HR Manager, ensuring seamless communication of questions, comments, and concerns.  

• Oversee the reception area and administrative tasks at the front desk of HR operations.  

• Manage a variety of spreadsheets, encompassing data on locker assignments, apparel sizes, employee suggestions, vehicle registration, HR metrics, and more.  

• Develop and disseminate employee communications through various channels.  

• Engage in the onboarding process for new hires using platforms such as PLEX and ADP.  

• Organize the scanning and filing of all employee HR documents for efficient record-keeping.  

• Maintain the I-9 documents folder in compliance with regulatory requirements.  

• Prepare comprehensive orientation packets for new employees.  

• Generate new hire and replacement badges as needed.  

• Provide support in coordinating various employee events and activities.  

• Arrange for the ordering and delivery of meals and refreshments for visitor luncheons.  

• Conduct background checks and drug screenings as part of the recruitment process.  

• Screen candidates during the recruitment phase to ensure alignment with organizational needs.  

• Handle the mailing process for termination letters as required.  

• Assume responsibility for operating the front desk of HR operations.  

• Fulfill any additional responsibilities as assigned.  

Academic/Educational Requirements:  

• High School Diploma or equivalent and associate degree required.  

• Bachelor’s degree in human resources or equivalent field preferred.   

Required Skills/Experience:  

• Basic knowledge of HR concepts and functions.  

• Demonstrated intermediate-advanced level knowledge of Word, Excel, and PowerPoint.    

• Ability to work independently and with little supervision.  

• Requires strong organizational skills.  

• Ability to maintain a high level of confidentiality and discretion.  

• Ability to multi-task.  

• Must be detail oriented.     

• Possess excellent customer service and public speaking skills.  

• Possess strong spelling, grammar, and proofreading skills.  

• Ability to interact positively with employees of various backgrounds and provide a wide variety of assistance.  

• Must be flexible and able to adjust work schedule to meet department needs.  

What Linamar Has to Offer:  

• Competitive Compensation  

• Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.   

• 401k Program  

• Opportunities for career advancement.  

• Sustainability Council  

• Community based outreach supporting both local and global initiatives and charities.   

• Discounts for local vendors and events, including auto supplier discounts.  

About Us:  

Linamar Corporation is a Canadian-founded global manufacturer, renowned for its advanced engineering and innovative product development across diverse industries and markets. Our journey started in 1966 under the visionary leadership of our founder, and today, we remain committed to cultivating a culture of innovation and collaboration.    

With access to state-of-the-art tools and resources, you'll have the opportunity to make a meaningful impact alongside a team of driven and passionate professionals. Join us and be part of a company where innovation, collaboration, and growth are at the heart of everything we do.