Human Resources Assistant

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Under the guidance of the Senior Human Resources Manager, the Human Resources Assistant supports a wide range of administrative and project-based functions. Key responsibilities include assisting with applicant sourcing, coordinating orientation and onboarding activities, creating and updating data analytics, maintaining personnel e‑files, communicating firm policies and procedures to employees, supporting wellness initiative and organizing social and community service initiatives. This role also provides general administrative support for various HR projects and day‑to‑day operations. This position is based in the New York office.

Candidates should have experience using the Microsoft Office Suite, a willingness to explore and learn new HR software applications, and familiarity with LinkedIn and other social media platforms. The role requires a strong commitment to confidentiality, exceptional attention to detail, and the ability to organize and prioritize multiple tasks. Creativity in planning events and designing invitations, along with the ability to work effectively with a wide range of individuals, is essential.

As a key member of our team, the Human Resources Assistant plays an exciting and impactful role in creating a positive employee experience and supporting daily HR operations. This dynamic position is ideal for someone who thrives in a fast-paced environment, enjoys building meaningful relationships, and is passionate about fostering an inclusive and engaging workplace.

Key Responsibilities

• Provide comprehensive administrative support throughout the entire employee life cycle, including recruiting, onboarding, and orientation.

• Maintain accurate and compliant electronic personnel files while supporting ongoing auditing requirements.

• Source candidates through the applicant tracking system, coordinate interview schedules, and support the overall recruitment process.

• Assist with tracking PTO requests and maintaining department calendars.

• Process HR-related expenses and contribute to budgeting efforts, including sourcing catering for meetings and events.

• Serve as an HR ambassador by reinforcing policies, procedures, and best practices across the office.

• Draft clear and engaging office-wide communications and develop presentations for meetings and trainings.

• Ensure ongoing compliance with NYC anti-harassment and anti-discrimination mandatory training requirements.

• Assist in facilitating six-month performance reviews and prepare concise summaries of feedback.

• Demonstrate creativity by designing invitations and managing RSVPs for social activities.

• In coordination with our Conference Services team, design invitations and coordinate social events and community service initiatives that strengthen our culture and community impact.

• Build and maintain strong relationships with community service partners and external vendors.

• Support logistics for various HR meetings, including conference room scheduling and virtual meeting coordination.

• Oversee the ordering of flowers, gifts, and acknowledgments for special occasions and employee milestones.

• Actively participate as a member of the Office’s Social Committee, Community Council, and Wellness Committee.

• Perform a variety of administrative duties and special projects as assigned by the Senior Human Resources Manager and Director of Administration.

• Maintain utmost confidentiality and be discreet

• Excellent communication skills, interpersonal and leadership skills

• A strong attention to detail

• Ability to establish effective working relationships throughout the Firm

• Strong Proficiency in Microsoft Word, Excel and PowerPoint

• Excellent organizational skills for prioritizing workload

• Willingness to work adjusted hours to accommodate events

• Works well in a fast-paced environment

Why You’ll Love It Here

• A fast-paced, innovative environment where every day is exciting

• A collaborative and diverse culture that values creativity and continuous improvement

• Opportunities to shape HR strategy and make a real impact on the firm’s success.

• Opportunities to engage with employees and the community at large

Education and Experience Required

• Bachelor’s degree

• 2+ years of administrative experience preferred

• A strong interest in Human Resources & Community Service

Physical Effort

• Repetitive motions‑substantial movements of the wrists, hands and/or fingers

• Crouching, kneeling, standing, climbing, stooping, walking, pushing, pulling and lifting

• Talking‑expressing or exchanging ideas by means of spoken word

• Ability to convey detailed or important spoken instructions to other workers accurately

• Hearing‑ability to receive detailed information through oral communication

• Sitting most of the time

The salary range for this position is $65,000 - $80,000 and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and locations. This range is specific to our New York City office and may not be applicable to other locations.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.