Human Resources Assistant

Position:                            Human Resources Assistant

Department:                      Human Resources

Reports To:                       CHRO

Employment Status:         Full-Time, Exempt

Office Location:                Hybrid - Corporate Office, Midtown NYC

Job Summary:

The HR Assistant is responsible for performing HR-related duties on a professional level and works closely with the HR team in supporting the day-to-day operations of the Human Resources office.  The Human Resources Assistant carries out responsibilities in the following functional areas: 

Job Specific Responsibilities and Duties:

• Assist Employment team in employee onboarding and orientation. Prepare new hire paperwork, schedule and facilitate smooth new-hire onboarding process to ensure a great employee experience
• Assist the CHRO with the annual compensation and performance review cycles for Bank and GOLF
• Coordinate the administration of the annual succession plan renewal with CHRO
• Assist in administration of companywide online compliance training system
• Responsible for departmental org charts including semi-annual updates and audits
• Assist with internal and external audits as needed
• Ensure departmental compliance with labor regulations
• Maintain employee files and records in electronic and paper form
• Complete projects assigned by management
• Create and maintain relationships and communication between HR Departments, foster and implement processes and procedures for streamlining internal HR initiatives  
• Coordinate promotion schedule and summary sheets for officer promotions
• Create and maintain new hire accounts (Kronos, BAI, Tallie, Constant Contact)
• Oversee the Matching Gift program
• Manage the monthly billing for the HR corporate credit card
• Handle employment verifications as received
• Maintain inventory of office supplies and order as needed
• Send flowers to employees for bereavement purposes
• Mail out baby gifts to employees
• Confirm PTO balances as requested
• Assist with HR billing as needed

Basic Responsibilities: 

• Respond to incoming calls, e-mails, mail and in-person requests.
• Comply with company policies, practices and procedures.
• Attend meetings and prepare follow-up as needed.
• Calendar management for CHRO
• Set goals, prioritize and execute duties of the position.
• Manage documents, files and electronic information in an organized, efficient and secure manner.
• Interact with employees and managers in a professional and pleasant manner.
• Communicate written and oral communication at the highest level of professionalism and integrity.
• Perform quality and quantity duties as expected for position.
• Complete company required training courses as assigned.
• Must have ability to perform well under minimal supervision; must be motivated and self-directed, exercise discretion and strong judgment
• Capable of working in a fast paced and changing environment and meet deadlines
• Ability to take on additional tasks as needed to assist HR Team
• Exceptional organizational skills

Qualifications:

•  Bachelor’s degree from four year college or university or equivalent
• Understanding of general Human Resources policies and procedures
• Good knowledge of employment/labor laws
• Outstanding skill, proficiency, and knowledge of MS Office, specifically Excel and PowerPoint; HRIS systems (e.g. ADP) and Zoom will be a plus
• Excellent communication and people skills
• Excellent attention to detail and strong proofing and written communication skills
• Desire to work as a team with a results driven approach
• Organized and efficient in daily tasks

Job Specific Requirements:

• Possess basic personal computer skills.
• Execute tasks with accuracy and attention to detail.
• Perform responsibilities with honesty and integrity.
• Maintain a professional level of stress tolerance.
• Possess ability to adapt to changing environment.

The job description outlined above is considered a core list of job duties/requirements.  This document should not be considered a complete or comprehensive list.  The incumbent assigned to this position is required to perform the duties listed above.  The incumbent is also expected to adapt to changes and/or additions as needed.  Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries.  Emigrant Savings Bank and its Subsidiaries retain and reserve any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. Emigrant Savings Bank and its subsidiaries and affiliates are Equal Opportunity and Affirmative Action employers.