Human Resources Assistant

We are seeking a highly organized, professional, and detail-oriented Human Resources Assistant to support the HR department with day-to-day administrative and employee-related activities. The HR Assistant will help maintain employee records, assist with recruitment and onboarding, coordinate HR processes, respond to employee questions, and ensure HR documentation is accurate and up to date.

The ideal candidate will have strong communication and organizational skills, maintain confidentiality, demonstrate attention to detail, and be comfortable handling sensitive employee information.

Key Responsibilities

• Provide administrative support to the Human Resources department.
• Maintain accurate and confidential employee personnel files and records.
• Assist with employee onboarding, including preparing paperwork and coordinating orientation.
• Support the recruitment process by posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.
• Coordinate interview schedules between candidates, hiring managers, and HR staff.
• Assist with background checks, employment verification, and other pre-employment activities as required.
• Prepare employment-related documents, letters, forms, and reports.
• Assist with employee status changes, transfers, promotions, and separations.
• Respond to routine employee questions regarding HR policies, procedures, benefits, and company programs.
• Direct complex employee questions to the appropriate HR representative.
• Assist with benefits administration and employee enrollment processes.
• Maintain accurate attendance, timekeeping, and employee information.
• Assist with payroll-related administrative tasks and provide information to payroll staff as needed.
• Enter and update employee information in HR information systems.
• Prepare HR reports, spreadsheets, and presentations.
• Track required employee documents, certifications, and training records.
• Assist with employee training and development activities.
• Help coordinate meetings, orientations, employee events, and HR programs.
• Ensure HR documents are properly filed and maintained.
• Protect confidential employee and company information.
• Assist with HR projects and special assignments as requested.
• Stay informed about company HR policies and procedures.
• Perform other administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous administrative, office, customer service, or HR experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information professionally.
• Basic knowledge of Microsoft Office, Google Workspace, spreadsheets, and email.
• Ability to learn HR information systems and other company software.
• Ability to multitask and prioritize competing responsibilities.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.

Preferred Qualifications

• Previous experience as an HR Assistant, HR Coordinator, Administrative Assistant, or similar role.
• Familiarity with HRIS systems.
• Experience assisting with recruitment and onboarding.
• Familiarity with employee records and HR documentation.
• Basic understanding of employment practices and workplace policies.
• Experience with payroll or benefits administration.
• SHRM or other HR-related coursework/certification is a plus.

Key Skills

• Organization
• Communication
• Confidentiality
• Attention to detail
• Time management
• Data entry
• Recordkeeping
• Recruitment support
• Employee relations
• Problem solving
• Microsoft Office
• HRIS/database skills
• Professionalism
• Teamwork
• Multitasking

Work Environment

The Human Resources Assistant typically works in an office, hybrid, or remote administrative environment. The position requires regular computer use, communication with employees and candidates, and handling confidential information.

The position may require occasional schedule flexibility for interviews, employee orientations, training sessions, or other HR activities.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to use standard office equipment.
• Ability to communicate effectively by phone, email, video conference, and in person.
• Ability to read and review documents and information on a computer screen.
• Ability to organize and maintain physical and electronic records.

Performance Expectations

The successful HR Assistant will:

• Maintain accurate and organized employee records.
• Complete HR administrative tasks accurately and on time.
• Handle confidential information appropriately.
• Communicate professionally with employees, candidates, managers, and vendors.
• Provide timely and helpful administrative support.
• Follow company policies and HR procedures.
• Demonstrate reliability, professionalism, and discretion.
• Support a positive employee experience.
• Work effectively with the HR team and other departments.

Compensation and Benefits

Compensation will be based on experience, qualifications, location, and company pay structure.

Benefits may include:

• Competitive salary or hourly pay
• Medical, dental, and vision insurance
• Paid time off
• Paid holidays
• Retirement or 401(k) plan
• Employee assistance programs
• Professional development opportunities
• Employee discounts
• Career advancement opportunities
• Flexible, hybrid, or remote work options where applicable

Equal Opportunity Statement

We are an equal opportunity employer committed to maintaining a professional workplace free from unlawful discrimination. Employment decisions are based on qualifications, skills, experience, business needs, and other lawful factors.

How to Apply

Interested candidates should submit a current resume and completed application through the company's designated application process. Qualified applicants may be contacted for an interview and additional screening.