HUMAN RESOURCES ASSISTANT

Position Summary

The Human Resources Assistants tasks involve support functions for the Human Resources department. The HR Assistant is responsible for maintaining recordkeeping, reporting and correspondence on employee changes while ensuring high levels of confidentiality. The HR Assistant will route phone calls and greet guests daily. Provides input and follow up on company policies, participates in developing department goals, objective and systems. The Assistant will work hours appropriate to meet the needs of employees, which may include nights, weekends and holidays.

Essential Functions of the Position

• Demonstrate capacity to perform duties exhibiting the highest ethical standards, incorporating best practice, exemplifying the values expected within the department, and for promoting the mission of the organization.
• Responsible for daily HR functions, including greeting guest and answering phones.
• Assist with all job applicants and applicant tracking.
• Refer employee issues to the appropriate HR staff.
• Coordinate prospective candidates, interviews and processing of applicants.
• Assist with daily Human Resources paperwork.
• Maintain and update employee files daily.
• Assist with inputting all new hires, changes and terminations in HR database.
• Maintain access control system.
• Responsible for all incoming mail.
• Ensure filing is up-to-date.
• Handle all general HR related questions.
• Assist with weekly assisting with New Hire Orientation.
• Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
• Create and maintain employee files via approved method (paper or electronic).
• Advise HR director of existing or potential problem areas.
• Provide backup and assumes duties in the absence of other HR staff.
• Performs other duties as determined by the Human Resources Director or senior management.

Job Knowledge, Skills and Abilities

• Knowledge of Federal, State, and Tribal employment laws and regulations.
• Knowledge of the operation of a variety of computer software, including word processing, database, and spreadsheet applications.
• Proficiency in preparing a variety of records, reports, and correspondence using appropriate format and computer software.
• Excellent interpersonal and communication skills to establish and maintain effective working relationships and ability to interact with employees at all levels, both in person and through phone, e-mail and written correspondence.
• Excellent organizational skills and time management skills.
• Ability to implement, explain and apply applicable policies, procedures, laws, codes and regulations.
• Ability to clearly convey information to all levels of staff.
• Work independently and as part of a team to ensure proper work practices.
• Must maintain high level of confidentiality at all times.
• Must be able to work under pressure and meet strict deadlines.
• Ability to handle multiple tasks simultaneously; skill in working in an environment subject to constant interruptions and quickly changing priorities; ability to prioritize and delegate responsibilities when necessary; effective time-management skills.

Supervisory Responsibilities

• No direct supervisory responsibilities.

Physical Demands

• Required to walk, sit, stand and move about the property for periods of time.

Work Environment

• Work typically performed in an office setting.
• Limited exposure to external environmental conditions, such as heat, cold, rain, snow and ice.
• Exposure to smoke and secondhand smoke.
• Noise level can range from minimal to intense.

Minimum Qualifications

•    High School diploma or equivalent
•    1 year of experience working in an administrative capacity, human resource experience preferred
•    Must be 18 years of age or older
•    Must be able to pass a background check and obtain a key gaming license

Absentee Shawnee Tribal Members and Indian Preference in filling this vacancy is given to qualified candidates, in accordance with Title 25, US Code Section 472 and 473. Absentee Shawnee Tribe of Oklahoma is an Equal Opportunity Employer.

The Absentee Shawnee Tribe of Oklahoma is a Drug-Free Workplace and an At Will Employer.

Benefits for full time team members:

• Employer paid Medical with Blue Cross and Blue Shield
• Employer paid Dental with Delta Dental of Oklahoma
• Employer paid Vision with VSP
• Paid Time Off
• Employer paid Life Insurance
• 401(k) Retirement Plan with Employer Matching