Human Resources Assistant - Temporary Assignment

Reports To: Sr. Human Resources Manager
Schedule: Monday-Friday, 7:00 a.m. to 3:30 p.m.
Duration: Temporary Assignment 

The Temporary HR Assistant provides administrative and operational support to the Human Resources function, with a primary focus on recruitment, pre-employment processing, onboarding, and new hire orientation. This role serves as a key point of contact throughout the hiring process, ensuring a positive candidate experience while maintaining compliance with company policies and regulatory requirements. The successful candidate must be highly organized, able to manage multiple competing priorities simultaneously, and comfortable working in a fast-paced environment where urgent requests and shifting priorities are common.

• Review resumes and assist with candidate screening activities.
• Coordinate and schedule interviews with candidates and hiring managers.
• Create and manage interview invitations and related correspondence through Outlook.
• Communicate with candidates regarding interview schedules, hiring decisions, and next steps in the recruitment process.
• Conduct candidate follow-up activities and maintain timely communication throughout the hiring process.
• Assist hiring managers and Human Resources with interview activities as needed.
• Maintain recruitment records, applicant tracking systems, and recruitment trackers to ensure data accuracy.

• Prepare employment offer letters and supporting documentation for review and approval.
• Monitor candidate acceptance of employment offers and ensure timely completion of pre-employment requirements.
• Coordinate background screening and pre-employment verification processes.
• Track the status of background checks, employment documentation, and onboarding activities.
• Partner with internal stakeholders to coordinate equipment, system access, and other new hire requirements.
• Ensure compliance with employment eligibility verification and applicable regulatory requirements, including ITAR-related hiring restrictions.

• Initiate and monitor electronic onboarding activities to ensure completion prior to start date whenever possible.
• Communicate onboarding expectations and documentation requirements to new hires.
• Assist employees with onboarding systems and documentation completion as needed.
• Coordinate and facilitate new hire orientation activities.
• Schedule and track completion of required onboarding and compliance training.
• Notify appropriate departments of new hire start dates and onboarding requirements.

• Maintain accurate and confidential employee records in accordance with company policies and legal requirements.
• Organize, file, scan, and electronically archive HR documentation.
• Assist with employee file audits and document retention activities.
• Support audits related to employment eligibility, personnel files, and other HR records.
• Ensure HR documentation is accurately maintained across company systems and shared records repositories.

• Respond to routine HR inquiries and direct more complex matters to the appropriate HR team member.
• Provide administrative support for HR projects, initiatives, and departmental activities.
• Assist with data entry, reporting, and record maintenance.
• Perform miscellaneous HR-related duties and special projects as assigned.
• Support departmental needs during periods of high-volume recruiting, onboarding, and employee activity.

• High school diploma or equivalent required; Associate's degree in Human Resources, Business Administration, or a related field preferred.
• Previous administrative, recruiting, customer service, or HR experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Experience with HRIS, applicant tracking systems, or onboarding platforms preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• Organization and Time Management
• Multi-Tasking and Prioritization
• Attention to Detail
• Customer Service Orientation
• Communication Skills
• Confidentiality and Professionalism
• Adaptability and Flexibility
• Teamwork and Collaboration