Human Resources Administrative Assistant

Westerman, Inc., an employee owned company, is a multiple site manufacturer of production and storage equipment within the oil, gas, and nuclear industries. Our equipment helps optimize well pad design, improve separation efficiency and lower overall equipment spend through high-performance surface separation and processing technology. Our equipment is setting new standards for performance and economics nationwide.

This position will be located in Casper, WY at our JW Williams facility (a company of Westerman, Inc.).

SUMMARY:

Under close supervision from the Vice President, Human Resources, performs assigned responsibilities of the Human Resources department with special emphasis on recruiting, staffing, onboarding, and HR reporting functions.  Also supports the overall operations of the Casper facility as needed.

RESPONSIBILITIES: Regular and punctual attendance at work is an essential job function of each position and is necessary to your individual effectiveness and that of your work group. Regular and punctual attendance is required of all employees.

• Finds and attracts qualified applicants for open positions using efficient and effective recruiting methods and strategies; placing advertisements; matching skills with position requirements; conducting pre-screen phone calls; and scheduling interviews.
• Identifies and coordinates recruiting opportunities, including career fairs, hiring events, and relevant networking opportunities.
• Develops and maintains relationships with Workforce Services, staffing agencies, trade and technical schools, and contract labor providers.
• Travels as needed to support recruiting efforts at career fairs, welding competitions, trade schools, and similar.
• If applicable, coordinates with staffing agencies to interview and place candidates.  Works with hiring manager to establish skillset, timing, pay range, and interviewing needs.  Maintains report(s) of temporary employees.
• If applicable, maintains timeclock and timecards for agency employees and provides weekly record of time to agencies on a timely basis.  Works with agencies to resolve pay issues.
• Creates new employee files (personnel, benefits, medical) upon hire and files appropriate documentation timely.
• Updates HR spreadsheets to ensure accuracy and timeliness of data.
• Assists with the development and distribution of recruiting and marketing materials used to attract qualified candidates.
• Ensures job descriptions are detailed, accurate, and updated as needed.
• Ensures copying, filing, scanning, and mailouts for the Human Resource department is completed in a timely manner.
• Assists with facility events as needed.
• Performs other related duties as required and assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS:

• High school diploma or GED required.
• Minimum of 1 year recent recruiting experience, either in-house or with a staffing agency required.  Must have first-hand experience with various sourcing strategies.
• Previous HR experience including recruitment, benefits, employee relations, training, and/or compensation required.  Experience in a manufacturing environment strongly preferred.
• Excellent attendance record required.
• Demonstrated ability to meet or exceed expectations in a fast-paced office environment required.
• Demonstrated ability to handle multiple functions and maintain strong organizational skills required.
• Strong initiative, self-awareness and demonstrated ability to be self-sufficient required.
• Extreme attention to detail and analytical skills required.
• Professional verbal and written communication skills and active listening skills required.
• Demonstrated ability to maintain the strictest confidentiality required.
• The ability to work individually and as part of a team is required.  Demonstrated ability to develop professional relationships at all levels required.
• Strong Word, Excel, and PowerPoint skills required.  Previous experience with HRIS and applicant tracking system strongly preferred.
• Ability to make formal presentations preferred.
• Driving is an essential function of the job; clean driving record required.

PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit at a desk for extended periods of time and work on a computer.
• Regularly required to stand, sit, reach, stoop, kneel, crouch, climb, or bend.
• Regularly required to see, speak, hear, and read.
• In an office environment, some light physical effort required with lifting up to 15 pounds.
• Must use fingers and hands to manipulate/utilize office machines.
• Must be able to walk over both even and uneven surfaces.
• Must be able to drive and travel by car as needed
• Some aspects of this position may require close vision, depth perception, the ability to see small detail, and the ability to adjust focus.

Westerman, Inc. is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity, disability, veteran status, or other legally protected status.