Join Toshiba America Business Solutions as a Human Resources Admin I (working Monday thru Friday 8:00 am to 5:00 pm) in our Lake Forest, CA headquarters.
Summary:
Provide support to the Human Resources Department, which includes creating and maintaining employee records and administrative support for: recruitment/staffing, employee relations, benefits administration and/or compensation administration.
What You'll Do
- Launch onboarding documents through Ultimate Software to new hires nationwide.
- Coordinate and conduct new hire orientation and the I-9 verification process.
- Create, file and maintain digital employee records in Docuware.
- Handle confidential and sensitive information and routinely performs data entry.
- Compile routine reports and maintain spreadsheets as needed.
- Perform weekly compliance tracking for mandatory new hire training.
- Conduct misc. audits regarding employee data.
- Create routine correspondence and distribute documents as needed.
- Generate purchase orders through Oracle EBS and reconcile monthly invoices for HR and Benefit vendors.
- Manage initial & annual Department of Transportation (DOT) certifications for Delivery Drivers.
- Greet employees and handle routine HR inquiries.
- Connect employees with HR subject matter expert as needed.
- Process and distribute all departmental mail.
- Verification of employment letters for current and past employees.
- Order office supplies.
- May assist with HR projects, in support of Recruitment and Benefits department.
- Provides general administration support to the HR department as required including filing, customer service, answering phones, scanning, photocopying and emails.
- Perform other related duties as assigned.
What You'll Bring
Candidates with no HR experience are encouraged to apply.
- High School Diploma or GED.
- Minimum of 6 months of experience in an administrative role with responsibilities in the area of data entry, filing, report generation, and miscellaneous administrative support.
Earn Well
- Hourly Rate: $20.63 to $23.00
- The pay range for the position (paid biweekly) is $20.65 / per hour to $23.00 / per hour depending on experience.
Benefits
- Medical, dental, and vision coverage.
- 401(k) plan with match and company provided life insurance.
- Employee Assistance Programs, pre-tax spending accounts, pet insurance, and employee discounts.
- Generous paid holidays, vacation & sick/personal business/volunteer days.
- Opportunities for career growth within a global technology organization.
About Us
Toshiba America Business Solutions is a leader in digital technology, delivering innovative print, document management, and workflow solutions that help organizations across a wide range of industries.
At Toshiba, you’ll have opportunities to expand your expertise, gain exposure to multiple areas of the business, and build a rewarding career with a trusted global organization.
Learn More
The content below is exclusively available on our careers site job description: https://careers.business.toshiba.com/
Join Our Talent Community
Our Commitment to Sustainability
News Archive
Solutions & Services
Our Office Products
e‑BRIDGE® Global Print
Toshiba Office Collection Virtual Demonstration (YouTube)
Client Testimonials (YouTube Playlist)
Toshiba America Business Solutions is an equal opportunity/affirmative action employer that evaluates qualified applicants without regard to age, ancestry, color, religious creed, disability, marital status, medical condition, genetic information, military or veteran status, national origin, race, sex, gender, gender identity, gender expression and sexual orientation or any other protected factor.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should email [email protected] to request an accommodation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High School Diploma or GED
- At least 6 months of experience in an administrative role involving data entry, filing, report generation, and general administrative support
- Human resources experience
Toshiba Business Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Toshiba Business and has not been reviewed or approved by Toshiba Business.
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Strong & Reliable Incentives — In sales roles, uncapped commissions and incentives can materially increase total compensation when goals are achieved. This upside is most evident for high performers in commission‑heavy positions.
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Healthcare Strength — Public benefits listings show group medical, dental, and vision coverage alongside life and disability insurance and an employee assistance program. These elements align with a comprehensive, standard U.S. corporate package presented on the careers page.
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Leave & Time Off Breadth — Paid holidays, vacation, and personal days are advertised, and Vacation & PTO is marked employer‑verified on third‑party benefits pages. Prior materials point to a robust holiday schedule, reinforcing time‑off availability.
Toshiba Business Insights
What We Do
Toshiba provides copiers, printers, managed document services and digital signage for businesses throughout the United States, Mexico, and Central and South America. Our people deliver innovative, real-world solutions to help you manage communications from paper to electronic to digital. Toshiba's diverse offerings include award-winning e-STUDIO™ copiers, thermal printers, document workflow services including the Encompass™ Managed Print Services program and Ellumina™ interactive digital signage.
