Human Resource Operations Specialist

Function:     

Coordinates the day-to-day human resource operations, including, but not limited to, validating data entry information

of new employees, terminations, and staffing changes through the HCM.  Provides administrative and recordkeeping

assistance for the short-term disability/FMLA/leave of absence plans, in addition to workers compensation,

unemployment, and retirement plan transactions.  Serves as back-up for other roles in the Benefits area.

Duties and Responsibilities:

• Reviews, validates, approves, or denies changes made in the HCM for all aspects of employee personal, employment status, beneficiary, salary, and history information in addition to all new hire and termination processing.

  • Coordinates status change requests, reviews/approves workflows, and releases/updates all employee information.

  • Ensures data accuracy and integrity.

  • Tests system changes to ensure accuracy

  • Monitors data flows for corrections, updates, and process improvements.

  •  Create and generate system reports as necessary.

• Prepares non-complex requests of Family Medical Leave Act (FMLA) paperwork.

  • Performs short term disability (STD) calculations and time sheet updates.

  • Prepares and notifies Information Systems (IS) of upcoming employee leaves on a weekly basis.

  • Updates FMLA data file on a biweekly basis

  • Provides updates to training and development on the status of employees on leave of absence for overdue training assignments.

• Provides administrative and recordkeeping assistance for the Bank's qualified/nonqualified retirement plans.

  • Prepares scheduled distributions and submits request to recordkeeper on a periodic basis.

  • Transmits control totals to recordkeeper for bi-weekly payroll contributions.

  • Prepares wire packages of payroll contributions for approval.

  • Review and approve employee deferral rate changes in the HCM.

  •  Assists employees with requests through the thrift plan system.

• Maintains a working knowledge to effectively and accurately processes Workers Compensation (WC) claims.

  • Files WC claims with insurance carrier

  • Enters claim information into HCM for OSHA tracking.

  • Complete lost wage worksheet, and works with insurance carrier as needed.

  • Coordinates with FMLA as needed.

• Maintains a working knowledge to effectively and accurately processes Unemployment claims

  • Completes in-take questionnaire for salary and employment details.

  • Works with Employee Services to obtain separation details.

  • Escalates claim to supervisor for non-voluntary resignations.

• Responds to external requests for verifications of employment.

• Ensures compliance with regulations and laws relating to the function of the position

• Prepares data for participation in government census reports. 

• Assists with updates and testing  of all Compensation and Benefits written procedures.

• Backs-up other roles within the Benefits area.

• Maintains a good working relationship with bank employees.  Demonstrates strong interpersonal skills with the ability to work independently, as well as motivated to work as a team player to contribute to the success of the department and in turn, the organization.

• Performs additional duties as required.

Requires a two-year degree at minimum.  Additional education, training, or certification to meet minimum requirements includes Microsoft Office – Intermediate to Advanced level, advanced level HCM, FPP, PHR, SHRM-CP, GPA certification (Group Benefits Assoc.), or equivalent.

Requires two to five years general business experience with an additional two to five years specialized experience to include over two years’ experience with Compensation and Benefits technology and programs, compliance, and regulations.

Operates a keypad device 60% of the day, operates office equipment 10% of the day.  Routinely lifts 2 lbs., 10 times per day, maximum lift is 25 lbs., one time per day.  Must be able to occasionally lift and/or move up to 10 lbs.  Use of manual dexterity skills for typing up to 60% of the business day.  Specific vision requirements include close vision of 18”-20”, distance vision and depth perception for computer work.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Salary Range: