Human Resource Coordinator, People and Culture

FHI 360 Vietnam is seeking a qualified and motivated Vietnamese candidate to serve as a Human Resource Coordinator, People and Culture (HR Coordinator) based in Hanoi for a temporary duration of 6 months, expectedly from January 2025.

Job summary and main responsibilities:

The HR Coordinator will oversee various aspects of human resources for FHI 360 Vietnam office and its projects. This role involves implementing and coordinating day-to-day HR activities for the country office in line with FHI 360’s human resources policies, procedures and practices.

• Provide comprehensive support to the recruitment process, addressing the staffing needs for the projects as they arise

• Provide guidance and support to staff on all HR processes including but not limited to employment induction, performance reviews, goals setting, training and development, time record systems, staff benefits, and recognition programs.

• Manage employee administration including all necessary paperwork and procedures for hiring, onboarding, separation, promotion, transfer...

• Maintain employee relations and assist the leadership in addressing employee concerns

• Handle issues relating to staff benefits including insurance programs, trade union benefits and other recognition programs.

• Coordinate and organize staff activities and events to foster an inclusive work environment.

• Be responsible for reporting to local external authorities on HR matters, both regularly and on an ad-hoc basis.

• Act as the country liaison with the regional and headquarters HR team to update new HR strategies and policies, and to share HR practices and lessons learned

• Serve as resource for all staff regarding HR policies, procedures and practices

• Participate in and coordinate initiatives that enhance cross-team collaboration, staff skills and capacity building, workplace improvement, mental health, teamwork and organizational inclusivity.

• Perform other relevant duties as assigned.

Experience and abilities for the position:

• Bachelor’s degree in business administration, social science or related field with at least seven years of relevant experience

• Demonstrated working experience and skills in HR management, preferably in international organizations and knowledge of labor-related laws and governing regulations.

• Ability to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures

• Strong organizational skills and attention to detail.

• Excellent written and oral communication skills in English and Vietnamese.

• Good computer skills (Microsoft Office, Internet…)

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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