The Role
Provides administrative and front-desk support for the HR department, including answering calls, greeting visitors, maintaining employee files, completing employment verifications, assisting with HR programs, tracking vouchers and benefits-related boards, managing communications, and responding to team member questions. Requires strong organization, communication, telephone etiquette, basic computer and spreadsheet skills, and a high school diploma.
Summary Generated by Built In
Job Summary & Responsibilities
General Summary
Support department members. Perform specific duties according to pre-established procedures.
Principle Duties & Responsibilities:
- Answer multiple phone lines
- Direct incoming calls
- Greet visitors courteously
- Coordinate reservations of public relations halls and conference rooms
- Log in absentee calls
- Maintain welcome board
- Accept special deliveries
- Update internal phone list
- Assist in the development and implementation of objectives, policies, and procedures for HR Dept
- Create and maintain all team member files
- Assist with recognition programs
- Assist with IS computer tracking
- All filing
- Daily maintenance of 401k and Health Committee board
- Daily maintenance of communication boards
- Perform any needed reference checks
- Participate in Company activities
- Assist team members with questions
- Complete employment verifications
- Dispense, track, and code vouchers for steel toe shoes and safety eyewear
- Code and track Adult Enrichment
- Ordering and selling shirts from the HR closet
- Manage with the switchboard
- Maintaining 5s in the HR closet and HR office
- Take messages for entire department if HR is unavailable to see a team member
- Making postings for upcoming meetings and events
- Perform other duties as assigned in order to ensure achievement of section, department, or company plan
Skills & Abilities Required:
- Effective written and verbal communication skills for both internal and external contacts
- Proper interpersonal skills and telephone etiquette
- Ability to manage and prioritize multiple tasks
- Capable of educating and answering member questions
- Ability to write concise memos, policies, correspondence
- Strong organization skills
- Ability to understand spreadsheets
- Knowledge of company structure and personnel for routing calls
- Basic computer skills
Minimum Level of Preparation and Training:
- High School diploma or equivalent is required
- Related work experience is preferred
General Summary
Support department members. Perform specific duties according to pre-established procedures.
Principle Duties & Responsibilities:
- Answer multiple phone lines
- Direct incoming calls
- Greet visitors courteously
- Coordinate reservations of public relations halls and conference rooms
- Log in absentee calls
- Maintain welcome board
- Accept special deliveries
- Update internal phone list
- Assist in the development and implementation of objectives, policies, and procedures for HR Dept
- Create and maintain all team member files
- Assist with recognition programs
- Assist with IS computer tracking
- All filing
- Daily maintenance of 401k and Health Committee board
- Daily maintenance of communication boards
- Perform any needed reference checks
- Participate in Company activities
- Assist team members with questions
- Complete employment verifications
- Dispense, track, and code vouchers for steel toe shoes and safety eyewear
- Code and track Adult Enrichment
- Ordering and selling shirts from the HR closet
- Manage with the switchboard
- Maintaining 5s in the HR closet and HR office
- Take messages for entire department if HR is unavailable to see a team member
- Making postings for upcoming meetings and events
- Perform other duties as assigned in order to ensure achievement of section, department, or company plan
Skills & Abilities Required:
- Effective written and verbal communication skills for both internal and external contacts
- Proper interpersonal skills and telephone etiquette
- Ability to manage and prioritize multiple tasks
- Capable of educating and answering member questions
- Ability to write concise memos, policies, correspondence
- Strong organization skills
- Ability to understand spreadsheets
- Knowledge of company structure and personnel for routing calls
- Basic computer skills
Minimum Level of Preparation and Training:
- High School diploma or equivalent is required
- Related work experience is preferred
Skills Required
- High school diploma or equivalent
- Related work experience
- Effective written and verbal communication skills
- Interpersonal skills and telephone etiquette
- Ability to manage and prioritize multiple tasks
- Ability to educate and answer team member questions
- Ability to write concise memos, policies, and correspondence
- Strong organizational skills
- Ability to understand spreadsheets
- Basic computer skills
AISIN Corporation Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AISIN Corporation and has not been reviewed or approved by AISIN Corporation.
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Leave & Time Off Breadth — Paid time off is emphasized via a minimum annual-leave initiative and options to carry forward unused days for illness, caregiving, childbirth, or childcare. Policies in Japan normalize taking time away and provide clear structures for using and accumulating leave.
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Parental & Family Support — Family support is notably extensive, including childcare leave, reduced working hours through elementary school, caregiving leave, infertility-treatment leave or reduced hours, and family allowances. Childcare facilities at certain locations further reinforce practical support for parents.
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Flexible Benefits — A cafeteria-style plan lets employees choose from options such as travel, meals, education, childcare, and housing assistance. This is complemented by company housing or dormitories, commuting support, stock ownership, cafeterias, recreation facilities, and wellness programs in Japan.
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The Company
What We Do
AISIN Corporation is one of the world's top Tier One automotive suppliers, committed to shaping the future of mobility. Operating a global network of over 200 companies, AISIN provides advanced automotive components and systems, including expertise in transmission manufacturing. The company strives to contribute to a sustainable society by creating a safe, connected, and environmentally friendly tomorrow for all.
