Human Resource Admin

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POSITION OVERVIEW

Functions as initial primary contact into LexaMar Corporation, and a center point for communications, receives callers both internally and externally, customers, contractors, applicants, corporate staff, and visitors. Determines the nature of business, then generates action based on information. Prepares for and secures additional arrangements for on-site customer visits and meetings. Provides HR administrative support as required.

ESSENTIAL RESPONSIBILITIES

• Maintains Kronos records.
• Answer and transfer incoming telephone calls to the primary LexaMar number.
• Greet customers, contractors, applicants, and corporate staff, and visitors, contacts appropriate personnel.
• Responsible for the preset appearance standard for both rooms at all times.
• Perform HR administrative support with computer functions based in Microsoft Word, Excel, Power Point, People Soft, Empower, Knowledge Point and Lotus Notes software applications.
• Maintain and help implement new payroll and time and attendance systems.
• Other projects as directed.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving - Works well in a group problem solving situation; Uses reason even when dealing with emotional topics.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control; Remains open to others ideas and tries new things.
• Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.

ENVIRONMENTAL and SAFETY

• Promote safety & environmental compliance within the team by being involved in and/or supporting safety and environmental audit programs, completing audit tasks as assigned or required and reporting any possible unsafe or non-compliant environmental conditions or actions.
• Encourages safe work habits, and the immediate communication of unsafe conditions.
• Understands, supports, implements, and ensures compliance to all company and governmental agencies safety & environmental standards, policies, procedures and regulations.
• It is the responsibility of all LexaMar employees to comply with the Health and Safety Policy, and the Environmental Policy.
• Comply with all applicable federal, state, local, customer and corporate requirements, standards, and regulations including; OSHA, EPA, MDEQ, and ISO 14001.
• Actively prevent pollution and reduce waste, & support the attainment of Company or Department environmental goals and/or objectives. .
• Maintain an understanding of how their specific job can affect the environment or the health and safety of themselves or others.

REQUIRED TRAINING

Basic Orientation Training; MicroSoft Office, PeopleSoft/PeopleTools software; ADP and Kronos software; HIPAA certification; any other applicable safety and environmental training as identified in the Training Requirements Plan; Work Instruction (OJT); Magna’s Corporate Constitution; Magna’s Employee Charter; Ethics & Legal Compliance Training, Magna’s Operational Principles; Protective Clothing Policy; Dress Code; Attendance and Call In Policy; Smoking Policy; Cell Phone Policy; Harassment and Discrimination; Anti-Violence Policy; Forklift and Pedestrian Safety; New employee Orientation (Temporary Operators provided by Temp. service); Health, Safety and Environmental Policy; Environmental Guidelines; Oil Handling Briefing; Storm Water Best Practices; Recycling Guidelines; Contractor Safety; Electrical Safety Awareness; Walking and Working Surfaces; Incident Reporting Procedure; Confined Spaces Awareness; Emergency and Fire Alarm Instructions; Ergonomics Awareness; Grounding and Bonding; GHS; OSHA/ANSI Safety Sign Standards; PPE; Ladder Safety; LOTO Awareness; Overhead Bridge Crane Awareness; and Safety Rules..

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standard or above attendance record
• Ability to handle and prioritize multiply tasks
• Good communication and interpersonal skills
• Good working knowledge of computers
• Strong organizational and record keeping skills
• 2-3 years prior experience as a Human Resources Administrator and a strong Knowledge of Accounting.
• Demonstrate above average professional phone skills.
• Demonstrate ability and command of the English language in written format, composing memos, letters, announcements, etc.
• Demonstrate PC literacy in a minimum of Word, Excel, and/or experience in other software applications with intentions to advance your PC software knowledge.
• Ability to prioritize and handle multiple tasks; including but not limited to stressful situations with the use of conflict resolution.
• Demonstrate and prove your ability to handle and process confidential information.
• Work independently and show self-motivation.
• Partner in projects managed by and for Human Resources.
• Other duties as required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• A one year certificate from college or business school; minimum High school diploma or GED.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.