HubSpot Administrator - Sales & Marketing Operations

Job Title: HubSpot Administrator - Sales & Marketing Operations

Timings: 8AM - 5PM EST

Work Mode: Remote

Location: South Africa

Overview

The HubSpot Administrator will support Prime System Solution’s IT-focused client by ensuring a stable, efficient, and data-driven HubSpot ecosystem across both Sales and Marketing functions. This role centers on backend CRM operations—including data integrity, reporting accuracy, integrations, and workflow optimization—to maintain a reliable system foundation for a fast-paced technology environment. The ideal candidate brings strong technical expertise in HubSpot, a keen analytical mindset, and the ability to enhance RevOps performance through clean data practices and seamless system automation.

Key Responsibilities

HubSpot Administration

• Manage day-to-day backend operations within HubSpot for Sales and Marketing teams.
• Maintain and optimize CRM settings, objects, properties, workflows, and automations.
• Perform routine system audits to ensure platform functionality and performance.

Data Quality & System Hygiene

• Conduct regular data cleansing activities, including deduplication, standardization, and accuracy checks.
• Implement best practices for data governance, naming conventions, lifecycle stages, and segmentation management.
• Identify data gaps and propose corrective measures to maintain a clean, reliable CRM environment.

Reporting & Analytics

• Build, update, and maintain custom dashboards and performance reports across Sales and Marketing.
• Translate business needs into meaningful analytics and insights.
• Ensure reporting accuracy by aligning dashboards with standardized definitions and metrics.

Integrations & Technical Support

• Manage and monitor integrations between HubSpot and other business tools (e.g., outreach platforms, analytics tools, communication systems).
• Troubleshoot integration errors and coordinate fixes with internal stakeholders or external vendors.
• Recommend technical enhancements to improve automation and data flow across systems.

Cross-Functional Collaboration

• Work closely with Sales, Marketing, and RevOps teams to understand operational needs.
• Provide internal support and basic training on HubSpot tools, features, and best practices.
• Assist in documenting processes, workflows, and system configurations.

• 3-5 years of experience in HubSpot administration, CRM operations, or Marketing/Sales Operations roles.
• Strong understanding of HubSpot CRM, Marketing Hub, and Sales Hub.
• Hands-on experience with CRM data management, workflow creation, and report building.
• Analytical mindset with attention to detail and a passion for organized, structured data.
• Ability to troubleshoot system issues and manage integrations.
• Excellent communication skills and comfort collaborating across departments.
• Any certifications related to HubSpot Operations are a plus.