HRIS Administrator

SUMMARY/JOB PURPOSE:

The HRIS Administrator provides general support to the HR Team, including processing of new hire and rehire onboarding, transfers, and termination paperwork. This role is also responsible for moderate system and HRIS system support such as setting up new supervisory orgs, cost centers, positions and job profiles. This role also responds to inquiries and requests from internal and external customers and looks for opportunities to streamline processes and increase efficiencies. This position will provide a variety of support and organization for the department and help track information as needed to drive HR programs and projects. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process all new hire and rehire onboarding, terminations, and employment changes (transfers, title changes, etc.) for employees and contingent workers in Company HRIS; ensure all data is current and accurate

• Provide HRIS System Administrator support by setting up moderate values in Workday

• Manage employee personnel records including creating digital personnel files, and responding to requests for employee documents for unemployment, verification, legal, payroll, and other related needs

• Provide administrative support for employee’s onboarding including arranging required training, ordering IT equipment, collecting I9 documentation, issuing company “swag,” and acting as overall liaison between recruiting and the greater HR team

• Update internal company documents, systems, and reports including organizational charts, distribution lists, uniform inventory, census data, training and development reports, orientation and onboarding attendees, and other reports and databases as needed

• Receive, review, and respond to requests for information for all unemployment notices and employment verification requests from third-party administrator

• Provide administrative support on a variety HR projects and initiatives as needed including but not limited to employee appreciation events, employee recognition, diversity, new hire orientation, company-wide meetings, leadership training, organizational design, and performance management.

• Managing and maintaining HR Ticketing Support tickets and responses

• Ensure smooth communication with employees and timely resolution to their queries

• Will coordinate configurations, planning, testing, rollout and post-implementation support.

• Maintain Human Resource Information System records and compiles reports from database.

• Perform other related duties as required and assigned.

SUPERVISORY RESPONSIBILITIES:

• None

EDUCATION/EXPERIENCE/SKILLS: 

Education:

• AA degree in related discipline and at least five years of related experience; or,

• BS/BA degree in related discipline and at least two years of related experience; or,

Experience:

• At least 1+ years of previous experience in HRIS Database, payroll, finance, data entry, or similar administrative role

• Experience managing high volume of data in various spreadsheets and systems 

• Intermediate experience using Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) required

• Experience with online benefits tools is required, preferably WorkDay 

Knowledge/Skills/Abilities:

• Must be extremely detail-oriented with the ability to manipulate data within systems 

• Clear communication skills, both orally and in writing 

• Strong organizational skills 

• Ability to multi-task and prioritize work demands 

• High level of discretion and confidentiality 

• Organizes and prioritizes numerous tasks and completes them under time constraints.

• Applies technical standards, principles, theories, concepts and techniques.

• Demonstrated success in problem solving.

• Must be able to operate in a changing environment and be able to manage ambiguity.

• Ability to build and maintain strong relationships.

• Strong PC skills with advanced level required, including MS Office (Word, Excel and PowerPoint), and HRIS (ADP and WorkDay a plus) experience required.

• Strong planning, organizing, teamwork, and results orientation required.

JOB COMPLEXITY:

• Works on problems of moderate to diverse scope where analysis of data may require evaluation of identifiable factors.

• Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

• Develops relationships with internal and external personnel in area of expertise.

• Resolves a wide range of issues in creative ways and/or using a combination of applied company procedures.

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