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Provides technical, administrative, and auditing support for the human resources department.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High school diploma or equivalent and three years of administrative, secretarial, or customer service experience OR Associate’s degree and two years of administrative or secretarial experience OR Bachelor’s degree and one year of administrative or secretarial experience.
PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Post High School training or education.
EXPERIENCE:
1. Technical or administrative experience in a Human Resources office.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Reviews electronic employment change requests to ensure completeness and ensures all requests are accurately processed in the Human Resources Information System (HRIS) each payroll cycle.
2. Serves as a resource on HRIS process for all Human Resources staff and department payroll processors throughout the organization.
3. Follows specific guidelines, policies, and procedures to ensure accurate and timely input of all information into the HRIS.
4. Processes all changes such as employee benefits, union dues, licensure, education, certification, leaves of absences, pay rates, terminations, and department transfers and enters appropriate changes in HRIS each pay period.
5. Audits all aspects of new hires and employee transfers, in both electronic and paper files.
6. Audits employee information changes in the HRIS system including items such as employment change requests, benefit information, benefit paybacks, internal transfers, and new hire processing prior to each payroll run.
7. Generates assigned bi-weekly and monthly HRIS reports.
8. Serves as payroll representative for Human Resources Department which includes responsibility for biweekly payroll information.
9. Reports to the Child Enforcement Division in Charleston, WV newly hired employees for child support purposes, as required.
10. Generates, tracks, and processes annual faculty contracts.
11. Provides support to Human Resources compliance efforts including but not limited to form I-9 auditing and Department of Health and Human Resources (DHHR) auditing and processing.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Extended periods of sitting.
2. Extended periods of computer usage.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard, high volume office environment.
SKILLS AND ABILITIES:
1. Advanced computer knowledge and ability to operate standard office equipment and software.
2. Must possess excellent oral and written skills.
3. Must have the ability to maintain high standards of confidentiality.
4. Must have the ability to project a positive and professional image to internal and external customers
5. Must have the ability to exercise initiative and work independently
Additional Job Description:
Scheduled Weekly Hours:
40
Shift:
Exempt/Non-Exempt:
United States of America (Non-Exempt)
Company:
SYSTEM West Virginia University Health System
Cost Center:
554 SYSTEM HR Shared Services
What We Do
The WVU Health System, which operates under the brand name WVU Medicine, is comprised of 22 member, managed, and affiliated hospitals in West Virginia, Maryland, Ohio, and Pennsylvania. It is West Virginia’s largest healthcare system and largest private employer with more than 2,500 licensed beds, 4,900 providers, approximately 30,000 employees, and more than $5 billion in total operating revenues.
It includes:
• J.W. Ruby Memorial Hospital in Morgantown (flagship), including WVU Medicine Children’s in Morgantown and Fairmont Medical Center in Fairmont;
• United Hospital Center in Bridgeport;
• Camden Clark Medical Center in Parkersburg;
• Berkeley Medical Center in Martinsburg;
• Barnesville Hospital in Barnesville, Ohio;
• Braxton County Memorial Hospital in Gassaway;
• Garrett Regional Medical Center in Oakland, Maryland;
• Harrison Community Hospital in Cadiz, Ohio;
• Jackson General Hospital in Ripley;
• Jefferson Medical Center in Ranson;
• Potomac Valley Hospital in Keyser;
• Princeton Community Hospital in Princeton, including The Behavioral Health Pavilion in Bluefield;
• Reynolds Memorial Hospital in Glen Dale;
• Saint Francis Hospital in Charleston;
• St. Joseph’s Hospital in Buckhannon;
• Summersville Regional Medical Center in Summersville;
• Thomas Memorial Hospital in South Charleston;
• Uniontown Hospital in Uniontown, Pennsylvania;
• Wetzel County Hospital in New Martinsville;
• Wheeling Hospital in Wheeling;
• And five institutes – the WVU Cancer Institute, the WVU Critical Care and Trauma Institute, the WVU Eye Institute, the WVU Heart and Vascular Institute, and the WVU Rockefeller Neuroscience Institute.
The WVU Health System also provides management services to Grant Memorial Hospital in Petersburg.
For more information, visit WVUMedicine.org
