HR Systems Specialist

What You'll Do

Manage HR Systems & Employee Data

• Perform weekly data entry into UKG and other required HR systems for employees across all US worksites.

• Ensure employee data is entered accurately and within established timelines.

• Process employee transactions, including new hires, job changes, salary changes, terminations, and other employee-related updates.

• Maintain data accuracy, consistency, and integrity across HR systems.

• Partner with the HRIS team to support a centralised data flow and entry model.

Partner with US HR Teams & Drive Process Efficiency

• Collaborate with local HR teams across US locations to streamline employee data collection, entry, and auditing processes.

• Establish efficient processes for gathering and maintaining employee information.

• Document HR data entry procedures and ensure stakeholders are informed of process changes.

• Identify opportunities to standardise and align HR data management processes across different locations.

• Follow established procedures while identifying and escalating unusual or ambiguous data requests.

Support Payroll & Benefits Administration

• Work closely with the Benefits Administrator and Payroll Administrator to ensure employee data is accurate and up to date.

• Support data validation activities required for ongoing US payroll and benefits processing.

• Ensure employee changes are accurately reflected in HR systems to support timely payroll and benefits administration.

• Coordinate with relevant stakeholders to resolve employee data discrepancies and maintain accurate records.

Manage New Hire Communications & Employee Records

• Prepare and distribute weekly new hire announcements for US employees.

• Format new hire photographs and ensure timely distribution of employee announcements.

• Support the collection, organisation, and maintenance of digital personnel files within UKG.

• Ensure employee documentation is maintained accurately and handled confidentially.

Support Learning Management & HR Reporting

• Upload and maintain course information and related data in the company's Learning Management System.

• Support HR-related projects involving employee data collection and system maintenance.

• Assist with reporting, metrics, and data management activities.

• Ensure HR data and reports are accurate, consistent, and maintained within established processes.

What It Takes:

Technical

• Bachelor's degree with 2+ years of experience in HR data entry, HR operations, or HR systems administration.

• Demonstrated experience managing employee data and processing HR transactions.

• Strong understanding of employee lifecycle activities, including onboarding, job changes, compensation changes, and terminations.

• Foundational understanding of US payroll and benefits processing concepts.

• Excellent computer proficiency, particularly with Microsoft Office applications, including Excel, Word, and Outlook.

• Ability to maintain accurate employee records, perform data validation, and support HR reporting activities.

• Experience working with HRIS platforms and employee data management systems.

Leadership & Collaboration

• Strong verbal and written English communication skills, with the ability to interact effectively with US-based colleagues and stakeholders.

• Experience collaborating with geographically distributed HR teams and cross-functional stakeholders.

• Ability to work closely with HRIS, Payroll, Benefits, and local HR teams to ensure accurate and timely data processing.

• Strong coordination and follow-up skills, with the ability to manage multiple activities independently.

• Ability to identify discrepancies, clarify requirements, and escalate unusual situations appropriately.

• Willingness to work flexible hours to accommodate collaboration with US time zones, including occasional evening hours in IST.

Mindset

• Highly detail-oriented with a strong commitment to data accuracy and integrity.

• Strong sense of ownership and accountability for assigned responsibilities.

• High level of professionalism and discretion when handling confidential employee information.

• Organised, self-directed, and capable of managing tasks independently.

• Process-oriented with the ability to follow established guidelines and procedures consistently.

• Adaptable and comfortable working in a fast-paced environment with changing priorities.

• Proactive approach to identifying process improvements and operational efficiencies.

Preferred Qualifications

• Hands-on experience with UKG (UltiPro/UKG Pro) HR systems.

• Previous experience supporting US HR operations from an offshore or global delivery centre.

• Familiarity with HRIS data migration, reporting, and system configuration.

• Experience working with Learning Management Systems and digital employee personnel files.

What's In It For You – India

• Opportunity to work closely with global HRIS and US HR teams.

• Exposure to US HR operations, payroll, benefits, and employee lifecycle management.

• Hands-on experience with UKG and enterprise HR systems.

• Opportunity to contribute to HR process standardisation and data management improvements.

• Collaboration with cross-functional teams across different geographies.

• Opportunity to develop expertise in HRIS administration, employee data management, and global HR operations.

• A collaborative global working environment with opportunities for continuous learning and professional development.