The Role
Lead HR systems integration efforts, gather and document functional/technical requirements, coordinate stakeholders and vendors, define data flows, oversee cutover and project timelines, maintain data governance and HR data catalog, and produce FDDs/BRDs/TDDs and other technical documentation.
Summary Generated by Built In
Position Summary:
The HR Systems & Integrations Lead is responsible for leading HR systems integration with a primary focus on requirements gathering, functional documentation, technical writing, and stakeholder coordination. Serving as the critical bridge between technical teams and business stakeholders, this position orchestrates integrations spanning Oracle HCM Cloud and the broader HR technology landscape; ensuring business needs are accurately captured, clearly documented, and successfully translated into technical solutions.
This role partners closely with HR functional owners, IT, vendors, and technical consultants to drive cross-functional alignment, maintain data quality and governance standards, and deliver integration projects on time. The position sits within the Work Forces Systems & Analytics (WFSA) department and requires the highest standards of professionalism, discretion, and data handling due to access to sensitive associate and PII data.
Major Responsibilities:
Facilitation & Stakeholder Engagement
• Facilitate requirements workshops, working sessions, and cross-functional reviews with HR functional owners, IT, and vendor representatives
• Manage competing perspectives and drive consensus on requirements and solution direction
• Identify cross-functional impacts of design decisions and provide feedback on Technical Design Documents (TDDs)
• Build and maintain strong working relationships across HR Operations, Talent, Staffing, Compensation, Benefits, Shared Services, Learning, and other operational teams
Documentation & Technical Writing
• Develop and maintain high-quality functional and technical documentation including:
- Functional Design Documents (FDDs)
- Business Requirements Documents (BRDs)
- Functional Specifications
- Process Maps & User Stories
• Ensure all documentation is clear, structured, and accessible to both technical and business audiences
• Maintain documentation as reliable long-term reference materials for debugging, research, and business clarification
Integration Project Oversight
• Lead scoping and integration requirement gathering sessions with HR stakeholders, vendors, IT/development teams, and technical consultants
• Define data flows, interface specifications, and integration touchpoints
• Lead cutover planning in collaboration with internal and external developers and HRIT
• Maintain project timelines by holding all stakeholders accountable for deliverables
• Manage and maintain the RAID log (Risks, Assumptions, Issues, and Decisions)
• Provide high-level project summaries and escalations to Project Leads as needed
Data Quality & Governance
• Drive data clarity, consistency, and alignment across HRIS, IT, and integrated solutions
• Collaborate with stakeholders and vendors to define, analyze, and validate data requirements throughout the project lifecycle
• Contribute to and maintain the enterprise HR data catalog by documenting data elements, definitions, ownership, and system relationships
• Proactively identify and address data dependencies, risks, and gaps in partnership with functional and technical teams
Other projects and tasks as assigned.
Qualifications:
Education
• Bachelor's Degree in Computer Science, Information Technology, Systems, or Software/Computer Engineering or Similar — Required
• Master's Degree in Computer Science, Information Technology, Organizational or HR Development or Similar — Preferred
- Equivalent work experience accepted in lieu of degree
Experience
• 5+ years of experience in technology deployments (HR Systems preferred) and integration/project management consulting on technical solutions
• 3+ years of proven Technical Project Management experience involving integration, application development, infrastructure implementations, and process improvement initiatives
Technical Skills
• Proficient technical writer with the ability to produce clear, structured documentation for both technical and non-technical audiences
• Experienced in project management — managing timelines, stakeholders, and cross-functional deliverables
• Ability to evaluate and document integration architecture and data flows
• Skilled in identifying, validating, and governing data requirements
• Familiarity with Oracle HCM Cloud and/or other HR technology platforms
Key Competencies
• Detail-oriented and highly organized with the ability to manage complex, multi-workstream projects
• Strong communicator — able to translate complex technical concepts for non-technical audiences
• Collaborative and inclusive — works effectively across diverse teams and functional boundaries
• Adaptable and fast learner — quickly adjusts to new systems, tools, and organizational contexts
• High integrity with the ability to handle sensitive and confidential data with professionalism
• Emotionally aware with recognition of others' perspectives and needs
• Regular, predictable, full attendance is an essential function of the job.
• Successful candidate must complete Penske employment application, submit to a background investigation (past employment, education, and criminal history), and complete a drug screening.
Physical Requirements:
The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Penske is an Equal Opportunity Employer
About Us About Penske Truck Leasing/Transportation Solutions
Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.
Skills Required
- Bachelor's Degree in Computer Science, Information Technology, Systems, Software/Computer Engineering or similar
- Equivalent work experience accepted in lieu of degree
- 5+ years experience in technology deployments and integration/project management (HR systems preferred)
- 3+ years proven Technical Project Management experience involving integration, application development, or infrastructure implementations
- Proficient technical writing skills (FDDs, BRDs, functional specifications, process maps, user stories)
- Experience evaluating and documenting integration architecture, data flows, and interface specifications
- Experience identifying, validating, and governing data requirements; contributing to enterprise data catalogs
- Project management skills: managing timelines, stakeholders, and cross-functional deliverables
- Familiarity with Oracle HCM Cloud and/or other HR technology platforms
- Ability to handle sensitive and confidential PII with discretion; pass background check and drug screening
Penske Logistics Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Penske Logistics and has not been reviewed or approved by Penske Logistics.
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Retirement Support — Retirement options include a 401(k) and, in some driver roles, a 100% company‑funded pension that provides strong long‑term value. These retirement features are described as rare and valuable within certain assignments.
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Leave & Time Off Breadth — Paid vacation, holidays, and sick leave are part of the standard package, with some roles offering PTO starting on day one. Time‑off provisions are consistently presented alongside core benefits.
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Healthcare Strength — Medical, dental, vision, and hearing coverage are complemented by telemedicine, mental‑health support, and disability options. FSAs/HSAs and wellness resources contribute to broad healthcare coverage.
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The Company
What We Do
Penske Logistics is a Penske Transportation Solutions company. We provide supply chain management and logistics solutions to leading brands around the world. Penske Logistics delivers value through its design, planning and execution in transportation, warehousing, freight management, and dry-van truckload services. Penske offers customized supply chain and logistics solutions including: Dedicated Contract Carriage; Distribution Center Management; Freight Management; Freight Brokerage; Transportation Management Solutions (TMS); Lead Logistics Provider (LLP), Control Tower and 4PL Solutions. We serve a variety of industries including: automotive; food, beverage, grocery, wine and spirits; cold chain; convenience and drug stores; quick service restaurants (QSRs); retail; big box retailers; building and construction products; CPG; healthcare; industrial manufacturing; consumer appliances and consumer electronics; and many others.
