HR Support & PRO Coordinator

HR Admin & PRO Coordinator

The HR Support & PRO Coordinator is responsible for managing administrative tasks within HR Department and handles external government relations, legal documentation, and compliance for the organization. You will act as a primary point of contact between Fujifilm and various governmental organizations, coordinating with HR, Finance, and Administration teams to manage all government-related tasks efficiently. You will also support HR with Onboarding & Offboarding while also providing support to the employees.

Key Responsibilities

Visa & Immigration Processing

• Manage visa applications, renewals, cancellations, and work permit processing for employees (and from time-to-time family visas for VIP employees).
• Manage medical appointment set up and support employees for visiting testing centres.
• Access JAFZA/EXPO, GPSSA, or any other portal Fujifilm uses for official employment purposes.
• Ensure timely execution of residency permits and other employment-related documentation.
• Collaborate with HR to facilitate the onboarding process by managing visa and work authorization procedures.
• Process Business travel visas (including appointment set up) for employees.
• Follow up with HR and employee for renewal of passports, visa and employment contracts.

Trade License & Legal Compliance

• Support trade license renewals, amendments, and compliance with commercial registration requirements.
• Maintain an updated record of licenses and ensure the timely renewal of all legal documents.
• Coordinate with relevant departments to ensure all licensing requirements are met and maintained.
   

HR Tasks

• Support office Administration tasks
• Manage the onboarding process for new hires including planning of new employee induction.
• Coordinate the offboarding process for departing employees ensuring compliance with exit
• Maintaining and updating employee records and key data in the company’s ERP system in a timely and accurate manner.

Qualifications & Experience

• Bachelor’s degree in business administration or a related field.
• 3-5 years of experience in a similar role involving PRO support, admin, or government liaison tasks in the UAE.
• In-depth knowledge of UAE labor laws, visa regulations, and governmental procedures.
• Should have knowledge about freezone visa regulations like JAFZA & EXPO.
• Strong organizational and time-management skills with a high attention to detail and accuracy.
• Excellent proficiency in English and preferably Arabic.
• High level of discretion in handling confidential information.
• Strong interpersonal and communication skills for effective collaboration with government entities and internal departments.
• Valid UAE driving license is mandatory

FujifFilm - Who we are

Fujifilm is a globally renowned innovator in imaging, healthcare, and information solutions.  With a rich history spanning decades, Fujifilm has evolved into a leading provider of cutting-edge products and services, ranging from digital cameras and medical equipment to advanced materials and graphic arts solutions.  Committed to sustainability and technological advancement, Fujifilm pioneer's groundbreaking solutions that empower businesses and individuals worldwide.  Through a culture of creativity, collaboration, and customer-centricity, Fujifilm continues to shape the future of imaging and beyond, offering exciting opportunities for professionals to thrive in a dynamic and diverse work environment.  Join us in our journey to inspire innovation and make a meaningful impact on society.

Diversity Equity and Inclusion

Fujifilm embraces diversity, equity, and inclusion (DE&I) as core values in our workplace culture. We foster an environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents. By championing diversity, we drive innovation, creativity, and collaboration, ensuring a dynamic and inclusive workforce.

Accurate administrative assistant. Executes varied administrative tasks. Performs routine and some non-routine administrative tasks that are well defined. Records, processes and interprets data or other administrative information, using advanced software systems. Provides regular reporting, according to agreed formats / Uses formats and examples. Keeps existing procedures and documentation systems up to date. Plans the day-to-day activities, taking priorities for the coming week into account. Occasionally gives explanation to others.