HR Specialist - Generalist

IBEX IT Business Experts is a purpose-driven organization delivering IT, professional services, training, and SaaS solutions to government and commercial clients. Headquartered in Brunswick, Georgia, IBEX helps clients strengthen operations, develop workforce capability, and solve complex business challenges.

At IBEX, our Core Values guide how we work, serve our clients, and collaborate with one another:

• Passion for Success
• Committed to collaboration and innovative thinking
• Respectful of all perspectives and dedicated to teamwork
• Do the right thing, even when no one is watching
• Improving businesses & communities through collaborative solutions

Human Resources Environmental, Social, and Governance Statement

IBEX integrates environmental, social, and governance considerations into its people practices and operations. We are committed to an ethical, inclusive, accountable, and sustainable workplace where employees can contribute and succeed.

The HR Specialist – Generalist will provide professional Federal human resources support across multiple functional areas, including staffing, personnel processing, classification support, employee and labor relations, benefits, training, career counseling, policy, records management, and related administrative HR activities.

The position will support the preparation and processing of Federal HR actions, review work for accuracy and regulatory compliance, maintain personnel records, assist with staffing and recruitment activities, produce analytical reports and work products, and provide guidance to HR staff and managers. The role requires practical experience performing Federal HR work in one or more functional areas and the ability to work accurately within established laws, regulations, policies, and procedural requirements.

• Perform a broad range of Federal HR functions supporting staffing, classification, employee and labor relations, benefits, training, career counseling, policy, and personnel processing activities.
• Prepare staffing-related documents and support recruitment and placement activities.
• Draft vacancy announcements and coordinate announcement opening and closing dates and duty summaries.
• Apply Office of Personnel Management qualification requirements, including minimum basic qualifications and specialized experience requirements.
• Review job analysis information and ensure assessment questions and weighting appropriately distinguish highly qualified candidates.
• Review applications, determine qualifications, and support issuance of referral certificates.
• Apply Federal staffing rules and procedures, including category rating, merit promotion, student appointments, and noncompetitive appointment authorities.
• Adjudicate veterans’ preference in accordance with applicable Federal requirements.
• Document applicant and vacancy-announcement determinations in automated systems.
• Audit and close staffing case files and ensure required documentation is complete and accurate.
• Communicate with applicants regarding application status, process requirements, and application-related questions.
• Process personnel actions and review HR transactions for accuracy, completeness, and compliance.
• Maintain personnel records and HR files, including electronic Official Personnel Folder (eOPF) documentation.
• Scan, upload, file, and maintain personnel documents in accordance with records-management requirements.
• Manage and track personnel actions using applicable Federal HR systems.
• Prepare analytical work products, reports, correspondence, and other HR documentation.
• Analyze policy and provide guidance and support to HR staff and management.
• Support HR programs and special initiatives as assigned.
• Perform limited classification-related work, including position-description development or review, as assigned.
• Maintain confidentiality and safeguard Personally Identifiable Information and sensitive personnel information.
• May provide oversight or guidance to administrative or HR support personnel.

Government Contract and Client Position Requirements

Contract or Task Order

Confidential – Pre-Award Opportunity

Client

Federal Government Client

Contract Labor Category

HR Specialist – Generalist

Duty Location

CONUS; remote and/or client-site support may be required based on final contract requirements

Work Schedule or Shift

Full-Time; standard business hours with flexibility based on client requirements

Client-Directed Work Arrangement

Remote; as required by the final contract

Clearance or Suitability

Must be able to satisfy applicable Government suitability/background requirements

Badging Requirement

As required by the client

Citizenship or Work Authorization

Must be legally authorized to work in the United States and able to satisfy applicable Government access requirements

Required Client Systems

Federal HR systems experience preferred; specific systems will be confirmed upon award

Safety PPE or Site Requirements

As required by the client

Assignment Contingency

Contingent upon contract award, funding, client approval, and successful completion of applicable pre-employment and Government requirements

Work Environment and Physical Requirements

Work Environment

Professional office and/or remote work environment; client-site support may be required based on final contract requirements.

Schedule Variability

Occasional schedule adjustments may be required based on client needs and final contract requirements.

Standing or Walking

Occasional

Sitting or Screen Use

Frequent

Lifting or Carrying

Occasional lifting or carrying of standard office materials up to 10 pounds

Other Physical Activity

Frequent computer use, keyboarding, document review, virtual meetings, and telephone/video communication

Environmental Exposure

N/A

Travel Requirements

Occasional travel may be required based on client and contract needs; final requirements will be confirmed upon award.

Essential functions may be performed with or without reasonable accommodation. IBEX provides reasonable accommodations to qualified applicants and employees as required by applicable law.

Equal Employment Opportunity

IBEX IT Business Experts, LLC provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, including pregnancy, sexual orientation and gender identity, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, compensation, training, transfer, leave, layoff, recall, and separation from employment.

Job Description Disclaimer

This job description describes the general nature and level of work assigned to the position. It is not intended to contain a comprehensive listing of every duty, responsibility, or qualification. Responsibilities may be modified based on business, contractual, client, or operational requirements. This document does not constitute an employment contract or alter the at-will employment relationship where applicable.

• Demonstrated experience performing Human Resources functions in one or more of the following areas:
  • Federal staffing and recruitment
  • Personnel processing
  • Position classification support
  • Employee and labor relations
  • Benefits
  • Training
  • Career counseling
  • HR policy
• Demonstrated experience applying Federal HR laws, regulations, policies, procedures, or OPM requirements.
• Experience reviewing HR actions for accuracy, completeness, and compliance.
• Strong written and verbal communication skills.
• Strong analytical, organizational, and records-management skills.
• Ability to manage sensitive employee information and PII appropriately.
• Ability to work independently and manage multiple HR transactions or cases in a deadline-driven environment.

I would make these preferred rather than mandatory unless the Government’s Q&A changes the requirements:

• Prior Federal civilian HR experience.
• Experience with Federal staffing and recruitment processes.
• Experience applying OPM qualification standards and specialized experience requirements.
• Experience with veterans’ preference adjudication.
• Experience with category rating, merit promotion, student hiring, or noncompetitive appointments.
• Experience with eOPF, FPPS, WTTS, USA Staffing, NFC, Monster Government Solutions, Workday, or comparable Federal HR systems.
• Experience preparing or reviewing Federal position descriptions.
• OPM Delegated Examining Certification.
• SHRM-CP, SHRM-SCP, HRCI, or other relevant HR certification.
• Prior experience supporting a Federal agency or Government contractor environment.

• Federal staffing and recruitment
• OPM qualification standards
• Personnel action processing
• Veterans’ preference
• Merit promotion and category rating
• Job analysis
• Vacancy announcement development
• Referral certificate processing
• eOPF and personnel records management
• Federal HR systems
• HR compliance and quality control
• Policy interpretation
• Employee and labor relations
• Analytical reporting
• Customer service
• Confidentiality and PII protection