HR Specialist - Administration

Position:
HR Specialist - Administration
Job Description:
Our next HR Specialist will be a part of our Corporate HR Team within our HR Solutions Center. This is an exciting team to be a part of as you get to work with many aspects of HR and support many people throughout the organization. We're looking for a candidate who has some HR experience but is looking to learn, grow and would like a long-term career in HR. The ideal candidate will have great communication skills, a high level of confidentiality, a professional demeanor, the ability to think outside the box, and strong Excel skills.
What You'll Be Doing

• Contract and legal documentation Administration.
• Create legal documents for all Mexico new hires and employees (Employment Contracts, Contract Addendums, Policy's acknowledgments, etc.)
• Administer Mexico's legal documentation distribution and electronic return process via My Connect.
• Ensure contracts and legal documentation are signed on first day and returned , including answering any related questions and helping managers troubleshoot issues.
• Physical File Administration.
• Establish systems and methods for ongoing file processes.
• Establish methods for shipping new files from local branches.
• Establish methods for shipping existing files to local branches in response to audit request, including:
• Record file contents
• Audit returned files to determine if all original contents are included.
• Follow up on any missing documents - either retrieving them from the branch or completing new, if necessary.
• Create standardized templates to facilitate process and establish expectations with managers/recipients of files.
• Document the above via SOPs and process maps.
• Create physical new hire and termination.
• Administer signing and sending of final employee pay-related documents.
• Life Insurance Document Updates
• Administer employee signature process of periodic updates to life insurance updates, including wet signature (still being evaluated by Benefits)
• Wet Signature Tracking - ensure original signature document is retained in personnel file.
• Establish and maintain documentation of all above responsibilities.
• SOP's and process maps
• Communication templates
• Centralized repository for all related process documentation
• Engage in regular, scheduled continuous process improvement reviews and updates.
• Spanish translation support for full HRSC team

What We're Looking For

• Excellent verbal and written communication; must be fluent in English
• Minimum 3 years of HR service center experience required
• Bachelor's degree in HR or business related field required
• Proficient with Microsoft Office products, such as Word, Excel, and Outlook
• Skilled in preparing clear and concise documents, including, but not limited to, correspondences and other written materials
• Ability to establish and maintain effective working relationships in a team environment
• Ability to prioritize, organize, and perform multiple work assignments simultaneously while meeting assigned deadlines
• Ability to maintain confidentiality and handle highly sensitive/confidential information
• Ability to perform accurately in a detail-oriented environment.
• Ability to demonstrate effective customer services skills
• Knowledge of and the ability to demonstrate effective office practices and etiquette
• Highly prefer experience with applicant tracking systems (ATS), SharePoint, Workday

#LI-JB1
Annual Hiring Range/Hourly Rate:
$25,425.00 - $28,082.08 MXN Monthly
Actual compensation offer to candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level. The pay ratio between base pay and target incentive (if applicable) will be finalized at offer.
Location:
MX-JAL-Tlaquepaque, Mexico (HPE Guad office)
Time Type:
Full time
Job Category:
Human Resources and Sustainability
EEO Statement:
Please be sure to include all work history on your resume including: temporary employment, work as a contractor, other subsidiaries, changes in entities legal name, etc.
Arrow is an equal opportunity employer. All applicants will be considered for employment without attention to religion, gender, age, sexual orientation, gender identity or national origin. (EEO policy Mexico)