HR Services Specialist

Job Summary:

The Human Resource (HR) Services Specialist is required to maintain employee records, including personnel status updates, onboarding new hires and terminations. The HR Specialist will create and manage a variety of reports from the Company's HRS system Workday, including headcount, turnover and other monthly and annual reports. 

The Human Resources Specialist will frequently be asked to assist with a variety of HR related projects,  as well as assisting with benefits and wellness programs data delivery, annual salary and performance cycles data support, and employee engagement programs support.  The HR Specialist will provide on-boarding information to employees and will answer fundamental employee questions regarding HR practices or policies. 

This position requires a good general understanding and familiarity of Human Resources concepts, practices and procedures, a high degree of accuracy and detail orientation, good judgment, excellent interpersonal skills, flexibility in changing roles and priorities, and complete confidentiality in all matters.

 Accountability and Scope:

• Administration and data integrity management of personnel records
• Maintaining regulatory compliance of maintaining and reporting of personnel data
• Facilitating positive employee experience

 Essential Job Duties and Responsibilities:

• Perform accurate and timely HRIS data entry of employment-related actions (i.e. new hire set up, separations, salary changes, promotions, leaves of absence and title changes), process changes in a timely and accurate manner. Ensure the proper authorization has been documented for record changes.
• Serve as a general contact for HR (general policy, benefits, and payroll) related inquires, offering guidance, direction and information to specific points of contact
• Facilitate new hire pre-screening and onboarding actions utilizing internal HR/ATS systems and vendor portals
• Facilitate and complete frequency based regulatory compliance reporting alongside HR leadership guidance (EEO, AAP, OSHA, AQMD, etc. as assigned)
• Work closely with HR management to prepare and update company organization charts, announcements or other public communications accurately and regularly
• Collaborate with all levels of the Company to facilitate required training on employment-related policies, mandatory or regulatory labor compliance, and employee or leadership development training throughout the assigned region
• Create, maintain and generate monthly reports using the company HRIS system.  Review and modify queries as needed to ensure accuracy and utility of the reports. 
• Support Air Quality Management District (AQMD) compliance, including Van Pool coordination, Carpool Incentive programs and awards in collaboration with HRBPS.
• Coordinate employee entertainment and recreation discount programs, coupons, flyers and communication
• Update, monitor and maintain Employee Bulletin boards with mandatory and general communications in collaboration with HRBP’s
• Partner with system configuration consultants and IT to support system upgrades, testing, and implementation of required system enhancements
• Maintain and update core HR information in the HRIS systems (worksite locations, department data, job code information)
• Administrate, audit, and support data integration feeds between HR Systems and Vendor Portals
• Attend regularly scheduled or impromptu departmental meetings, and Company-sponsored training, as required
• Maintain complete confidentiality in all matters

  Qualifications and Experience:

• College course work or certification courses related to the HR field are preferred; or a combination of relative education and experience is required
• A minimum of 3 years previous experience in HR administration, employee training or HR support with emphasis in systems and analysis.
• Knowledge and competency working with integrated data systems, HRIS programs, Microsoft Office Suite, including Outlook and intermediate to advanced Word and Excel (i.e., spreadsheets, formulas, importing and exporting of files, mail merge, as applicable), is required.
• Strong English and Spanish language skills a must. Reading, writing, speaking.

 Competencies and Behaviors: 

• Strong attention to detail and proven understanding of record keeping and audit compliance functions.
• Proven ability to generate reports and perform standard analytical analysis.
• Proven ability to provide excellent customer service, with the ability to deal tactfully, confidently and ethically with both internal and external customers.
• Demonstrated ability to work independently and be flexible in changing roles or priorities quickly.
• Proven ability to maintain confidentiality in all matters.
• Excellent organizational and time-management skills.
• Clear and accurate data entry and documentation skills.
• Ability to be detailed oriented and perform in-depth research, if required.
• Ability to be cross trained in multiple critical areas of the department.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need. This is not a contract, expressed or implied.