The Role
Leads human resources projects from initiation through closeout. Defines scope and success criteria, develops project plans, coordinates cross-functional resources, manages risks, dependencies, changes, and governance, and oversees implementation, stabilization, quality, adoption, and handoff. The role also facilitates meetings, communicates status, drives accountability, maintains project documentation, and conducts lessons learned. HR transformation, HRIS implementation, process redesign, and M&A integration experience are preferred.
Summary Generated by Built In
The HR Project Manager leads and delivers human resources projects from initiation through closeout. This role partners with HR and business stakeholders to define scope and success criteria, build and maintain project plans, coordinate cross-functional resources, manage risks and change, and ensure projects are delivered on time and within agreed scope and quality standards.
Responsibilities- Partner with sponsors and stakeholders to define project scope, objectives, deliverables, and success criteria.
- Develop integrated project plans (work breakdown structure, schedule, milestones, resource plan, communications plan) for small to medium initiatives.
- Facilitate project governance, including status reporting, decision tracking, and escalation of issues and risks.
- Coordinate and lead project meetings; document actions, owners, and due dates.
- Identify, secure, and coordinate project resources (employees and/or contractors) in partnership with functional leaders.
- Manage project dependencies and critical path; proactively address schedule or scope impacts.
- Monitor progress against plan; maintain RAID logs (risks, assumptions, issues, decisions) and mitigation plans.
- Manage change control, including scope changes and “scope creep,” and communicate impacts to stakeholders.
- Oversee cutover and post-implementation stabilization (hypercare) to ensure successful adoption and handoff.
- Drive quality throughout the project lifecycle, including deliverable reviews and acceptance.
- Conduct lessons learned and ensure proper project closeout and documentation.
- High school diploma or equivalent required.
- 5+ years of experience managing projects end-to-end, including planning, execution, control, and closeout.
- 3+ years of human resources experience (e.g., HR operations, talent, HRIS, total rewards, or employee relations).
- Demonstrated ability to influence without authority, build alignment, and drive accountability across cross-functional teams.
- Strong communication skills, including facilitation, executive-ready status updates, and documentation.
- Proficiency with common productivity and project tracking tools (e.g., MS Office and project planning/tracking platforms).
Preferred
- Project management certification (e.g., PMP, CAPM, or equivalent).
- Experience supporting HR transformations, HRIS implementations, or process redesign.
- Experience supporting mergers and acquisitions (M&A) integration.
Knowledge, Skills, and Abilities
- Ability to manage multiple priorities and shifting deadlines using structured problem-solving and sound judgment.
- Strong organizational skills with attention to detail and follow-through.
- Ability to facilitate working sessions, resolve conflicts, and drive decisions to closure.
- Comfort working with ambiguity and translating business needs into clear project deliverables.
- Working knowledge of common HR processes and data sensitivity/confidentiality expectations.
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Skills Required
- High school diploma or equivalent
- 5+ years of experience managing projects end-to-end, including planning, execution, control, and closeout
- 3+ years of human resources experience, such as HR operations, talent, HRIS, total rewards, or employee relations
- Ability to influence without authority, build alignment, and drive accountability across cross-functional teams
- Strong communication skills, including facilitation, executive-ready status updates, and documentation
- Proficiency with Microsoft Office and project planning or tracking platforms
- Project management certification such as PMP, CAPM, or equivalent
- Experience supporting HR transformations, HRIS implementations, or process redesign
- Experience supporting mergers and acquisitions integration
- Ability to manage multiple priorities and shifting deadlines using structured problem-solving and sound judgment
- Strong organizational skills with attention to detail and follow-through
- Ability to facilitate working sessions, resolve conflicts, and drive decisions to closure
- Comfort working with ambiguity and translating business needs into clear project deliverables
- Working knowledge of common HR processes and data sensitivity and confidentiality expectations
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The Company
What We Do
Acosta is an integrated sales and marketing services provider that enables consumer packaged goods brands and retailers to win in the modern marketplace by delivering progressive solutions and exceptional service. With more than 90 years of experience, Acosta understands evolving consumer needs and helps its clients and customers stay a step ahead, fueling their accelerated performance. For more information, please visit www.acosta.com.
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