HR & Payroll Administrator

About Corporate Stays:
At Corporate Stays, we specialize in providing fully furnished luxury apartments for corporate travelers across Canada, Panama, and Latin America. Think of us as the perfect blend of hotel comfort and the feeling of home, with a focus on top-tier service, stylish spaces, and unforgettable guest experiences.

As our footprint continues to grow, so does our team! We’re on the lookout for a sharp, organized, and people-first HR & Payroll Administrator to help us keep things running smoothly behind the scenes. If you love structure, systems, and supporting a diverse international team, you might just be who we’re looking for.

What You’ll Be Doing:

• Employee Records Management
  • Keep employee files (digital and physical) accurate, updated, and secure
  • Manage documents like contracts, personal info, performance reviews, and disciplinary records
    
• Onboarding & Offboarding
  • Prepare contracts and new hire paperwork
  • Oversee offboarding logistics, including final settlements and record archiving
    
• Payroll Processing Oversight
  • Act as the go-to person for payroll across Canada and Panama
  • Coordinate with external providers (e.g., Payworks, Gusto) and internal teams
  • Ensure timely, accurate payroll — salaries, deductions, benefits, and taxes
  • Reconcile discrepancies and stay updated on payroll legislation
    
• Compensation & Benefits
  • Administer employee benefits (health insurance, leave tracking, etc.)
  • Track absences, PTOs, and vacation days
    
• HR System Management
  • Oversee our HRIS platform (e.g., BambooHR)
  • Ensure clean data, strong system integrity, and optimize usage
    
• Cross-Department Liaison
  • Be the key bridge between HR and Accounting for payroll and employee records
    
• Compliance & Reporting
  • Support compliance with labor laws in Canada and Panama
  • Create and deliver HR reports for internal stakeholders
    
• General HR Support
  • Provide day-to-day administrative support to the wider HR team
    
    

What We’re Looking For:

Experience:

• 3+ years in HR administration with solid payroll processing experience
• Experience with Canada and/or Panama payroll regulations is a strong plus
• Strong background in managing employee contracts, files, and HR platforms
  

Tech Skills:

• Hands-on with HRIS systems like BambooHR, Gusto, Payworks, ADP, Workday, etc.
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, data cleaning, etc.)
  

Traits & Competencies:

• Detail-oriented and process-driven — nothing gets past you
• Discreet and trustworthy — you’ll handle sensitive data with care
• Tech-savvy and confident working with digital tools
• Strong time management and organization skills
• Proactive problem-solver and a great communicator
• Fluent in English and Spanish (French is a bonus!)
  

Why You’ll Love Working With Us:

• Work with a global, passionate, and friendly team
• 100% remote opportunity — work from where you're most productive
• A growing company = opportunities to grow your role
• Flexible work culture with a strong focus on people
• Be part of something that makes travel and work feel like home
  

How to Apply:

To apply, please submit:

1. Your updated resume
2. A 1–2 minute introduction video answering:
   “Why do you think you’re a great fit for the HR & Payroll Administrator role at Corporate Stays?”

(You can record the video using your phone or computer and upload it via Google Drive, Loom, or any shareable link.)

Excited to support a growing international team and love the idea of building efficient, compliant HR systems? We’d love to hear from you! 🤗