At SSA Marine, you’ll be part of a company that values collaboration, integrity, and innovation. We offer opportunities to grow your career in while contributing to an organization that plays a vital role in global trade and logistics.
We’re looking for a detail-oriented, proactive, and people-focused HR & Payroll Administrative Assistant to join our Human Resources team. This is an exciting opportunity to play a vital support role in ensuring our HR and Payroll functions run smoothly. This position will provide day-to-day administrative support, assist with payroll and HR operations, and help maintain accurate employee records and compliance standards.
- Support HR and Payroll functions through data entry, recordkeeping and administrative coordination.
- Communicate with employees to provide information and assistance concerning employment and personnel records. This may include verification of employment, and any subpoena and legal requests.
- Maintain and update electronic personnel files with paperwork as requested.
- May assist the team with coordinating the employment compliance posting program across more than 200 domestic U.S. locations.
- Assist Benefits with preparing and distributing required plan communications and reports as requested.
- Will assist the team with recruiting and onboarding items such as processing invoices, background checks, posting jobs, etc.
- Supports employee change management initiatives.
- Ensure compliance is met by assisting in audits in items such as I9 employment verifications, policy documentation, etc.
- Sorts and distributes incoming mail to appropriate internal and external departments, as necessary.
- Responsible for special tasks requested by management and/or supervisor.
- Maintaining company locations, contacts, description, required documents to ensure accuracy and visibility.
- Provides support for HR project, learning management tracking and report preparation.
- Will assist the HR team with record retention to include eliminating outdated or unnecessary materials, destroying them or transferring them to an inactive storage area in accordance to the file maintenance guidelines and/or legal requirements for Payroll, Benefits and Human Resources.
- Maintain and assist with the internal documentation on processes and procedures in a global capacity.
- Provide administrative support to personnel at the location level.
- Develop and update procedures and forms as required and under best practices.
- Internal and external meeting preparation and assistance.
- Other duties as assigned.
- Minimum of 3 years of human resources or payroll experience required.
- Prior work experience with a variety of HR technology platforms to include an HR Information System (HRIS), Applicant Tracking System (ATS) and Learning Management System (LMS) required.
- Demonstrated experience of applicable laws as it applies to ADA, FMLA, WC, I9 compliance, policy review, record retention, etc.
- Project management experience preferred.
- Superior interpersonal communication, presentation, organizational skills.
- Experience using and presenting data to make decisions.
- Must be experienced in Word, Excel and PowerPoint.
- Ability to work and establish trust with all levels of personnel.
- Listen and ask questions first; take thoughtful action only after the situation and challenges are fully assessed and use data to drive the appropriate solution.
- Collaborative and inclusive when it comes to key decisions.
- Detail oriented with superior analytical skills.
- Valid Driver’s License.
- You must be able to communicate in a professional and proper manner with co-workers, management, clients and insureds.
- Highly organized and flexible.
- Detailed oriented and works with a high degree of accuracy.
- Working knowledge of email, scheduling and Microsoft systems.
- Proficient in written and spoken Spanish preferred.
Work Environment:
- Required job duties are performed in a professional office environment.
- The noise level in work environment is occasional.
- Requires a hybrid 3 day in-office environment minimum. Subject to change at management discretion.
We are an Equal Opportunity Employer
$25.00 - 29.00 per hour
Compensation & BenefitsEligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.Top Skills
What We Do
Founded by Fred R. Smith in 1949 as Bellingham Stevedoring Company, we began our first cargo handling operations in a small corner of Washington State. Driven by a pioneering spirit, our family-owned company saw steady growth over the years, expanding up and down the West Coast to operate a significant market share of the major international terminals in the eastern Pacific. Today, we have become a global enterprise spanning more than 260 locations across five continents.
We continue to broaden our reach by developing new locations and upgrading existing facilities, providing some of the most technologically advanced facilities in the world.
We partner to move commerce with efficiency, flexibility, and integrity.
With operations across five continents and a vast network of interconnected transportation solutions, we open new opportunities that accelerate the growth and pace of global business. Improving the customer experience is at the heart of everything we do, so we make purposeful investments in people, facilities and technical innovations that deliver the greatest customer value.
