HR Ops Associate (Germany)

Role Overview

The HR Operations Associate is responsible for supporting the day-to-day operations of our Human Resources department. This role plays a critical part in ensuring smooth execution of HR processes, maintaining employee data integrity, and supporting the full employee lifecycle—from onboarding through offboarding. This role will be required to be organized, responsive, and comfortable handling confidential information. This role provides essential administrative and systems support to HR teams and employees, ensuring efficiency and compliance in all operational activities. There will be a big focus in the role on process improvements and data clean-up activities.

This role with be Hybrid working in Berlin, Germany.

Key Responsibilities:

• Maintain accurate and up-to-date employee records in the HRIS systems.
• Process employment changes including promotions, transfers, and terminations.
• Prepare and update HR documents such as employment contracts and letters
• Support onboarding and offboarding processes.
• Serve as a point of contact for employee HR-related inquiries and escalate when necessary.
• Enter, update, and audit data in HR systems to ensure consistency and accuracy in the data
• Generate HR reports and assist with regular audits for compliance and internal needs.
• Support the implementation and maintenance of HR systems and process improvements.
• Ensure employee files are complete and compliant with company policies and legal requirements.
• Assist in updating and distributing HR policies, employee handbooks, and process guides.

General HR Operations

• Assist with payroll and benefits administration support, including data gathering and employee updates.
• Collaborate with other departments such as C&B, HRBP, Payroll to support employee lifecycle processes.
• Participate in HR projects as needed to improve operations and employee experience

Must-have requirements:

• Bachelor’s degree in Human Resources.
• 1–3 years of experience in an HR support or operations role.
• Familiarity with HR systems (e.g., HiBob, Jira, Confluence etc.) preferred.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with integrity.
• Proficient in Microsoft Office.
• Proactive problem-solving and ownership mindset.
• Ability to collaborate across teams and cultures.
• High attention to detail, organizational skills, and the ability to work in a fast-paced environment.

It will be an added bonus if you have:

• Strong analytical skills and ability to work with data-driven insights.
• Experience in a high growth, tech environment.
• Excellent Project Management skill, from planning, organizing and executing projects effectively.