You will:
- Coordinate people-related processes within the streams and provide day-to-day support to HRBPs in staffing coordination, training budgets, and resolving employee-related requests;
- Maintain and update documentation, trackers, and knowledge bases for HR and operational processes;
- Work with data management and reporting: collect, process, and analyse information as well as prepare regular and ad-hoc HR/operations reports, dashboards, and summaries for management;
- Create clear presentations and materials for internal use;
- Contribute to problem-solving and process improvements within stream operations.
Requirements:
- 2 years of experience in a coordination/operations role (Executive Assistant, HR coordination, or similar)
- Excellent written and verbal communication skills in English and Ukrainian;
- Strong time-management skills and ability to prioritise effectively in a dynamic environment;
- Strong organisational and multitasking skills, with attention to detail;
- High proficiency in Excel/Google Sheets (data processing, analysis, reporting);
- Ability to create high-quality presentations (PowerPoint/Google Slides);
- Problem-solving mindset, strong communication, and collaboration skills.
Benefits:
- We believe in the fast professional growth of our employees, so we offer performance and salary reviews every year;
- Regular training and experience-sharing sessions;
- International travels - every year, the whole company travels to a foreign location to spend time together during our company offsite;
- Flexible working hours - we trust you to manage your time;
- Fun activities with the team - we like finding new and creative ways to celebrate life together.
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What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
