We are on a mission to make all science open, enabling the research community to develop the solutions we all need to live healthy lives on a healthy planet.
Frontiers is one of the world’s largest and most impactful research publishers, dedicated to making peer-reviewed, quality-certified science openly accessible. Our articles have been viewed 4 billion times, reflecting the power of research that is open for all.
Follow the links below to learn more about our work.
www.frontiersin.org/about/annual-reports
www.youtube.com/watch?v=87ejFfnQzko
What we can offer youAt Frontiers, our working model for new roles includes a balanced approach that fosters collaboration through regular engagement at our office hubs in key locations. While we value flexibility, we also believe that shared in-person time strengthens team culture, trust, and productivity.
We provide a range of benefits across our global locations, including but not limited to:
4 additional wellbeing days in addition to existing annual leave allowance
Access to learning platforms and dedicated learning & development time
A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan
Employees can dedicate three days each year to volunteer
Additional benefits depending on your location (e.g. pension plan and private medical care)
The role:
We are seeking a detail-oriented and collaborative HR professional to join our team as an HR Operations Specialist. This role supports HR processes across the employee lifecycle, ensuring compliance and consistency across multiple countries. It combines operational excellence with cross-functional coordination, covering onboarding, offboarding, internal movement, documentation, HR systems.
Key responsibilities:
Provide guidance to our Frontons by responding to questions specific to country knowledge legislation practices from employees and managers relating to HR guidelines, processes and systems.
Coordinate HR processes throughout the employee lifecycle across multiple countries, ensuring consistency and compliance.
Maintain and update HR systems (e.g., Workday and others as required), ensuring data integrity and timely communication with HR teams.
Manage onboarding activities for new hires, including compliance with legal requirements (health and safety, medical checks, right-to-work verification) and delivery of the People Operations team presentation.
Prepare and issue employment documentation such as contracts, contractual amendments, and leave of absence letters, working closely with Payroll to ensure all dates are accurate and correctly recorded.
Support visa-related processes by preparing and coordinating basic documentation with relevant teams as required.
Produce and maintain regular HR reports, including weekly and monthly metrics, ensuring accuracy and timely distribution.
Coordinate with Payroll to finalize employee documentation for payroll cycles, ensuring accuracy, resolving discrepancies, and maintaining accountability.
Collaborate across HR and other departments on internal audits, process improvements, and project work, contributing to the continuous enhancement of HR operations.
Requirements:
2 years of experience in HR operations, HR administration, or a similar role.
Experience with leave tracking, HRIS (Workday is a plus), payroll inputs and onboarding/offboarding processes.
Experience with process automation, maintaining data integrity, and optimizing HR systems to build efficient, compliant, and a user-friendly experience.
Strong administrative and data management skills: maintaining employee records, contracts, documentation.
Knowledge of relevant labour laws and compliance regulations in different countries is a plus.
Excellent use of Microsoft Office tools, especially Excel for reporting.
Strong organizational ability: multi-tasking, prioritizing, attention to detail.
Excellent communication skills (both written and verbal).
Problem-solving aptitude and analytical mindset.
Comfortable working in a fast-paced, remote-friendly environment with distributed teams.
Please click the 'apply' button on this page and submit your application in English.
Please inform us if you require any special accommodations to participate fully in our recruitment experience. You can contact us at [email protected] for any additional support.
Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.
Top Skills
What We Do
Frontiers is a leading research publisher. Our role is to provide the world’s scientists with a rigorous and efficient publishing experience.
Scientists empower society and our mission is to accelerate collaboration and discovery by making science open – enabling researchers to find the solutions we all need for healthy lives on a healthy planet.
Powered by custom-built technology, artificial intelligence, and a collaborative peer review, our community journals give experts in more than 1,800 academic fields an open access platform to publish high quality, high impact research.
Through our outreach work to build strong partnerships with businesses, policymakers, and educators, we’re leading the transition to open science.
For more information, visit: http://www.frontiersin.org
