HR Operations Specialist - Investments

CANPACK Group is a global manufacturer of environmentally friendly, modern packaging solutions and a leading player in the international packaging market. With headquarters in Kraków, operations in 19 countries, and nearly 8,500 employees worldwide, we continue to grow dynamically.

The purpose of the role is to support the successful delivery of CANPACK investment projects by administering employee mobility, immigration, and relocation processes. The role coordinates visa and work authorization activities, transfer documentation, travel logistics, and case management to ensure timely deployment of employees, compliance with legal requirements, and a consistent employee experience across locations.

Your responsibilities:

• Administer mobility and immigration processes by preparing, monitoring, and updating documentation, case data, and trackers to ensure smooth execution of employee transfers, assignments, and visa-related activities.

• Prepare and issue mobility-related documentation (e.g., invitation letters, letters of intent, assignment and transfer documents for business trips, short term assignments and intercompany transfers) to support timely, consistent, and compliant processing of employee moves and investment projects.

• Verify immigration and visa documentation for completeness, accuracy, and validity to prevent delays, application rejections, and compliance risks.

• Coordinate additional legal documentation requirements, including translations, apostilles, notarizations, and other country-specific formalities, to ensure compliance with local immigration and legal regulations.

• Support visa and immigration administration by collecting required documents, coordinating the process with stakeholders, monitoring deadlines, and updating systems to facilitate timely and compliant employee relocations.

• Monitor assigned mobility and immigration cases, proactively follow up with employees, managers, local HR teams, and external service providers, identify potential delays or risks, and escalate issues as appropriate to support timely case completion.

• Coordinate transfer and travel logistics, including accommodation, flights, transportation, and related arrangements, to ensure seamless employee mobility and a positive employee experience.

• Maintain HR Investment Projects’ records, reports, and databases while supporting related administrative processes, to ensure data accuracy, informed decision-making, and adherence to legal and ethical requirements.

Our expectations:

• 2–4 years of relevant experience in Global Mobility, Immigration, International Assignments, Relocation Services, HR Operations, or a similar field.

• Bachelor's degree in Business Administration, Human Resources, Management, Administration, or another relevant field.

• Experience in a multinational environment and working with international stakeholders will be an advantage.

• Experience in coordinating documentation, managing multiple cases, maintaining trackers, and supporting employee mobility processes will be an advantage.

• Strong organizational skills with the ability to manage multiple priorities, cases, and deadlines simultaneously.

• High attention to detail, accuracy, and data quality.

• Proactive and solution-oriented approach, with the ability to identify risks, resolve issues, and escalate complex matters when needed.

• Strong communication and stakeholder management skills, with a professional and confidential approach to handling sensitive information.

• Proficiency in Microsoft Office applications, particularly Excel and Outlook; experience with HR systems (e.g., Workday, SAP) is an advantage.

• Good command of English (minimum B2).

We offer:

• Competitive salary and bonus package.

• Career development opportunities within a global, fast‑growing organization.

• International exposure and cross‑country collaboration.

• Modern and supportive working environment.

• Hybrid work model supporting work–life balance.

• Learning and development programs.

• Flexible and hybrid work arrangement ( 2 days from office + 3 days WFH).

• Parking space for all employees.

If you are a current CANPACK employee, please apply through your Workday account.

CANPACK Group is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity, national origin, disability, or any other characteristic protected by law or not related to job requirements, unless such distinction is required by law.