HR Operations Coordinator

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

The HR Operations Coordinator will be responsible to handle all the day-to-day HR administrative activities of the company and provide support to a wide range of HR activities including indicatively facilitating recruitment process, conducting onboarding and employee orientation, coordinating meetings, maintaining our employee database,  managing HR reporting & HRIS, providing assistance to the HR Director and the HR Advisors.

Key Responsibilities:

• Manage the company’s employee database, assist in all HR‑related requests and inquiries, and file and maintain employee records

• Facilitating the hiring process—by posting job ads, identifying top candidates,  conducting first round interviews and reference checks, and preparing employment contracts—while also organizing the onboarding and orientation process for new hires

• Handle the time‑tracking process (attendance, absences, etc.) and the related reports that must be submitted to Ergani, while also being responsible for all procedures of Ergani II

• Schedule HR meetings, interviews and provide assistance in organizing and coordinating training and staff events

• Performs HR administrative tasks and manages related documentation

• Manage all HR applications and systems which are being used by the company and liaise with the HQ to resolve issues or improve the relevant processes, being the systems expert

• Provide the required reports for both HR staff and HQ and ensure data quality

• Daily management of the central HR mailbox

• Handle grievances and complaints

• Responsible for the Health & Safety procedures of the organization

Qualifications and skills:

• Bachelor’s degree in HR or another relevant field

• Previous HR experience in similar role

• Excellent interpersonal and communication skills

• Attention to detail

• Strong organizational and time management skills

• Solid ability to work in a fast-paced environment and follow instructions

• Strong problem solving and critical thinking & analytical skills

• Can do attitude and eagerness to drive things to achieve deliverables

• Fluency in spoken and written English

Why Ayvens?  

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

*ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.