The Opportunity
The HR Operations Coordinator is responsible for managing financial transactions and controls related to recruitment, employee expenses, and HR operational purchasing. This role ensures accurate processing of invoices, reimbursements, and expense reports while maintaining visibility into recruitment-related spend and supporting leadership with travel and expense coordination.
Key Responsibilities
Recruitment & Candidate Financial Support
Coordinate candidate travel arrangements and flight bookings
Process candidate reimbursements and travel-related expense reports
Track and monitor candidate-related spending
Reconcile and process supplier invoices and expense reports tied to recruitment activities
Leadership Travel & Expense Support
Assist with leadership travel bookings
Process leadership expense reports
Reconcile leadership expenses in compliance with organizational policies
Tuition & Education-Related Reimbursements
Process tuition waiver and exchange requests
Review and process graduate reimbursement submissions
Track education-related reimbursements and ensure accurate documentation
Support Controller with assessing tax implications of tuition-related waivers and reimbursements in alignment with policy
Reporting, Tracking & Continuous Improvement
Maintain tracking logs and spend summaries for HR operational expenses
Identify discrepancies, trends, and opportunities in recruitment and HR spending
Support audit preparation and provide required documentation
Assist in updating and improving process documentation and workflows
About us
For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.
Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.
Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.
Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.
Required:
Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or related field; or equivalent combination of education and experience
2–4 years of experience in HR operations, payroll, accounting, finance, travel coordination, or administrative support in a professional environment
Experience processing invoices, reimbursements, expense reports, or financial transactions
Strong attention to detail with proven ability to manage high-volume transactional work accurately
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to work with HRIS/ERP systems (e.g., Workday or similar)
Strong organizational and time management skills with the ability to prioritize competing deadlines
Excellent written and verbal communication skills
Preferred:
Experience in higher education or large, matrixed organization
Familiarity with travel and expense systems (e.g., Concur or equivalent)
Basic understanding of payroll taxation or tuition-related benefits administration
Experience supporting audits, compliance reviews, or financial reconciliation processes
Strong analytical skills with the ability to identify discrepancies and trends in data
Competencies:
High level of integrity and discretion when handling financial and employee data
Customer service mindset with the ability to support employees and leadership professionally
Problem-solving skills with a process improvement mindset
Ability to work independently while collaborating across HR, Finance, and leadership teams
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311743. Please attach all relevant materials to your application when you apply online. Complete submissions include:
Cover letter
Full CV
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact [email protected] and should not reach out to hiring managers or staff.
Skills Required
- Bachelor's degree in HR, Business, Accounting, Finance, or related field (or equivalent experience)
- 2-4 years experience in HR operations, payroll, accounting, finance, travel coordination, or administrative support
- Experience processing invoices, reimbursements, and expense reports
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with HRIS/ERP systems (e.g., Workday) and ability to work with similar systems
- Strong attention to detail and ability to manage high-volume transactional work accurately
- Strong organizational and time management skills; ability to prioritize competing deadlines
- Excellent written and verbal communication skills
- Familiarity with travel and expense systems (e.g., Concur)
- Experience in higher education or large, matrixed organizations
- Basic understanding of payroll taxation or tuition-related benefits administration
- Experience supporting audits, compliance reviews, or financial reconciliation
- Strong analytical skills to identify discrepancies and trends
Embry-Riddle Aeronautical University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Embry-Riddle Aeronautical University and has not been reviewed or approved by Embry-Riddle Aeronautical University.
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Retirement Support — Retirement contributions include an automatic university contribution plus additional matching with immediate vesting, which feedback suggests is a standout feature. Additional options like long-term care integrated with life insurance reinforce long-term financial security.
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Parental & Family Support — Tuition waivers cover employees and extend to spouses and dependent children, including undergraduate degrees and some graduate study. Paid parental leave for eligible employees further supports families.
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Leave & Time Off Breadth — Paid time off includes a robust holiday schedule with a campus winter closure and a personal leave program that grows with tenure. Many roles observe a four-day summer workweek and receive additional paid time for community service.
Embry-Riddle Aeronautical University Insights
What We Do
Embry‑Riddle has been at the forefront of ground-breaking aeronautical milestones since the early days of flight as the world's largest and most respected university specializing in aviation and aerospace. With over 155,000 graduates around the globe, Embry‑Riddle is leading the future – and changing it. Embry-Riddle Aeronautical University is a nonprofit, independent institution offering degree programs at our residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as online through our award-winning Worldwide Campus. Programs at Embry-Riddle cover the various fields within applied science, aviation, business, computers & technology, engineering, security, intelligence & safety and space. The University engages in extensive research that aims to address the unique needs of the future of these industries – thanks to cutting-edge labs and facilities, expert faculty and a dedicated student body. All academic programs at Embry-Riddle are approved for veterans' educational benefits and are accompanied by personalized academic advisement. Visit www.erau.edu for more information. Follow our campuses on Facebook, Instagram, X, TikTok and YouTube for a real-time view of life at our campuses. CONTACT INFORMATION: Arizona: [email protected] // 800-888-3728 Florida: [email protected] // 800-862-2416 Worldwide: [email protected] // 800-522-6787
