Logan Property Management is seeking an organized, proactive HR & Operations Assistant to support our Corporate HR and Operations teams across our multi-site property management portfolio, including both Affordable Housing and Conventional communities.
This is a hands-on support role for someone who enjoys keeping people, projects, deadlines, and information organized. The HR & Operations Assistant will assist with recruiting, onboarding, employee administration, training coordination, operational tracking, property follow-up, and special projects.
The ideal candidate is professional, responsive, detail-oriented, comfortable following up with others, and able to shift priorities in a fast-paced environment.
This is a full-time, temp-to-hire opportunity designed to provide immediate support while allowing both the employee and LPM to evaluate long-term fit and growth opportunities.
Responsibilities:
Assist with candidate outreach, interview scheduling, applicant tracking, and recruiting follow-up.
Maintain recruiting pipelines and update candidate information in the applicant tracking system.
Coordinate new-hire onboarding, including training schedules, system access, equipment, required documentation, and first-day logistics.
Track completion of onboarding requirements and assigned training.
Assist with offboarding logistics and administrative checklists.
Maintain HR trackers, employee documentation, process guides, and internal resources.
Draft routine HR communications, reminders, and follow-up emails.
Route employee questions and requests to the appropriate HR or Corporate team member.
Provide administrative support for HR projects and initiatives.
Track weekly and monthly property deliverables, deadlines, and outstanding items.
Follow up with onsite teams regarding requested reports, documentation, and incomplete submissions.
Assist Corporate and Regional leadership with organizing property-level priorities and action items.
Collect and organize information related to occupancy, delinquency, inspections, compliance, and other operational reporting.
Maintain operational trackers, reports, documentation, and records.
Assist with special projects, property transitions, and new operational initiatives.
Identify missing information and approaching deadlines and escalate items requiring additional attention.
Assist with tracking Affordable Housing compliance deadlines, certifications, recertifications, inspections, and outstanding documentation.
Help organize documentation for MOR, NSPIRE/REAC, file audits, and other property inspections.
Coordinate with Accounting and onsite teams regarding missing invoices, approvals, and supporting documentation.
Assist with vendor setup and communication.
Collect and organize bids, proposals, contracts, and supporting CapEx documentation.
Track outstanding financial and operational submissions from properties.
Draft emails, reminders, and operational communications for HR and Corporate Leadership.
Follow up with employees and managers regarding deadlines, requested information, and outstanding items.
Help coordinate communication between HR, Operations, Accounting, Compliance, Maintenance, and onsite teams.
Maintain clear notes, action items, and follow-up trackers.
Escalate overdue, unresolved, or sensitive matters to the appropriate leader.
Exercise good judgment regarding what can be handled independently and what requires management review.
Assist with maintaining Corporate process guides, templates, training materials, and shared resources.
Occasionally provide administrative and organizational support at San Diego-area properties during staffing transitions, inspections, training, or other operational needs.
Help reinforce consistent Corporate processes across properties.
Provide additional administrative and project support based on changing business priorities.
HR, Recruiting & Onboarding
Operations & Property Support
Compliance, Accounting & Vendor Support
This position provides administrative and tracking support; compliance, accounting, and operational decisions remain with the appropriate department or manager.
Communication & Follow-Through
Corporate & Onsite Support
Qualifications:
1–2+ years of experience in administrative support, Human Resources, recruiting, operations, property management, or a similar fast-paced professional environment preferred.
Property management experience is preferred but not required.
Experience supporting multiple managers, departments, or locations is a plus.
Affordable Housing exposure, including HUD, LIHTC/Tax Credit, or Section 8, is a plus.
Experience with an ATS, HRIS, property management platform, or similar business system is preferred.
Comfortable using Microsoft Outlook, Excel, Word, Teams, and shared tracking tools.
Strong written and verbal communication skills.
Excellent organization and attention to detail.
Ability to manage multiple assignments and changing priorities.
Comfortable professionally following up with employees and managers at different levels of the organization.
Strong judgment regarding when to take action and when to escalate.
Ability to maintain confidentiality and appropriately handle employee and business information.
Reliable, proactive, resourceful, and willing to learn.
Working Conditions:
Location: Primarily onsite at LPM's Corporate Office in San Diego, CA, with occasional support at local properties.
Schedule: Full-time, Monday–Friday.
Classification: Non-exempt and eligible for overtime in accordance with applicable law.
Position Type: Temp-to-hire.
Skills Required
- 1-2+ years of experience in administrative support, Human Resources, recruiting, operations, property management, or a similar fast-paced professional environment
- Property management experience
- Experience supporting multiple managers, departments, or locations
- Affordable Housing exposure, including HUD, LIHTC/Tax Credit, or Section 8
- Experience with an ATS, HRIS, property management platform, or similar business system
- Proficiency with Microsoft Outlook, Excel, Word, Teams, and shared tracking tools
- Strong written and verbal communication skills
- Excellent organization and attention to detail
- Ability to manage multiple assignments and changing priorities
- Professional follow-up with employees and managers at different organizational levels
- Strong judgment regarding when to take action and when to escalate
- Ability to maintain confidentiality and appropriately handle employee and business information
- Reliable, proactive, resourceful, and willing to learn
What We Do
Logan Property Management is a woman and Latina-led, full-service property management company established in 2002. Headquartered in San Diego, it manages over 3,500 units across California, Colorado, Nevada, and Arizona. The company specializes in conventional and affordable multifamily properties, offering services such as property operations, marketing, accounting, and capital project assessment, with a mission to elevate housing standards and create welcoming communities.
